Vacation bidding sessions are the configurable ranges of time, segmented into individual submission rounds, where employees bid on vacation periods. You configure vacation bidding sessions by selecting the vacation bidding groups and calendar periods (created in Vacation Bidding Setup) that shape which employees and vacation periods are eligible for bidding. By combining these vacation bidding records, you configure the following details for the vacation bidding session:
- The submission dates when employees can submit bids for vacation periods.
- The eligible dates that employees can bid on for vacation.
- The order in which Dayforce processes vacation bids.
Dayforce supports two types of vacation bidding sessions:
- Concurrent sessions: Employees bid on eligible vacation periods at any time during a submission round. After the submission round ends, Dayforce processes all of the employee bids and determines whether bids are approved or denied based on vacation slot availability.
- Note: While employees can bid at any point during an eligible submission round, the application doesn’t award bids on a first-come, first-serve basis. In concurrent and sequential sessions, employees are assigned a rank in the bidding hierarchy which represents the processing order for bids. After a submission round ends, Dayforce processes and approves or denies bids by validating them against the predefined bidding order and the number of available vacation days.
- Because employees submit bids concurrently in these sessions, it can be harder for employees to determine the likelihood of winning a bid because other higher-ranking employees can bid on the same vacation date after them.
- Sequential sessions: Employees are assigned a bidding window during submission rounds. These bidding windows are scheduled sequentially based on the round’s bidding order, with higher-ranked employees given the opportunity to bid first. Unlike concurrent sessions, an employee can get a better sense of slot availability for eligible vacation dates because any higher-ranking employees in the bidding order have already placed their bids when the employee’s bidding window opens. After the submission round ends, Dayforce processes all bid requests and approves or denies bids based on vacation slot availability.
You configure vacation bidding sessions in Vacation Bidding > Vacation Bidding Sessions.
Role feature access: Vacation Bidding > Vacation Bidding Sessions