The Vacation Bidding Session Details screen contains settings that dictate the session’s type, how the session is approved, and whether the session contains vacation bidding subgroups:
This screen can contain up to two panels:
Note: The Sub-Group panel is context-sensitive (that is, it’s shown only after you select vacation bidding groups that contain subgroups).
In the General panel, you configure the name and description of the session and specify which vacation bidding group the session is for. Further, you can configure whether the session supports concurrent or sequential bids.
In the Session Type drop-down list, select an option to dictate how employees in the session submit their bids:
- Concurrent: Employees can submit bids concurrently, in any order, during a submission round and Dayforce validates and approves bids automatically based on slot availability and employee rank.
- Sequential: Employees are given a specific, definable range of time in which they must submit their bid (referred to as a bidding window) during a submission round. Bidding windows are sequenced by rank in the bidding order. After a bidding window ends, the next employee scheduled in the sequence can submit their bids.
- Note: If you select Sequential, the wizard updates with an additional screen (Sequential Bidding Configuration) where you configure bidding windows for the employees that are included in the session.
In this panel, you also control how Dayforce processes vacation bidding requests for the session. The Auto-Approve checkbox is selected by default. When selected, Dayforce automatically processes and accepts or denies vacation bids after a submission round has ended. When the checkbox is cleared, Dayforce still automatically processes and accepts or denies bids based on the session’s configuration. After processing, a user (typically a manager or administrator) must manually review and approve each submission round in Vacation Bidding > Bidding Dashboard as a final step before bids are granted to employees. See the Bidding Dashboard > Approve Round role feature in Vacation Bidding in the Dayforce Implementation Guide.
Important: After you save a new vacation bidding session, you can’t edit its auto-approval configuration.
Select the Display Temporary Closures on Bidding Calendar checkbox and Dayforce visually marks dates upon which sites are temporarily closed on the bidding calendars in Work > Calendar and Vacation Bidding > Bidding Dashboard.
Depending on your selection in the Vacation Bidding Group drop-down list, Dayforce might refresh and show the Sub-Group panel where you can enable or disable vacation bidding subgroups for the session:
Dayforce shows this panel only when you select a vacation bidding group that’s configured with subgroups. Each subgroup is selected, by default, to include them all in the vacation bidding session. Clear the checkboxes to exclude subgroups or click the header cell in the checkbox column to include or exclude all subgroups.