Depending on how Dayforce is configured, you might be able to submit time away requests for employees only for days that they’re scheduled to work. When your system is configured this way, Dayforce shows the Selected Schedules checkbox and the Shifts section when you create a time away request. With this configuration, Dayforce shows the Shifts section only when you select a day or duration for time away that overlaps with a scheduled shift. In the Shifts section, you select which shifts should be converted to time away periods. You can also choose to keep the shifts on the schedule or convert them to unfilled shifts after the request is approved.
When you request time away for an employee, Dayforce might show the Shifts section in other scenarios, too:
- When you’re requesting time away for an employee whose time off policy is configured with schedule instructions, which dictate what Dayforce does when time away overlaps with a scheduled shift.
- When you’re configuring time away for only a specific segment of a day (that is, you selected Day Segments in the Type of Request section). After you select Day Segments, Dayforce automatically shows the Shifts section, even if there isn’t a scheduled shift during the time away segment that you selected.
See Time Away Request Settings.
To request time away from work for scheduled shifts:
- Go to Schedules or Centralized Schedules and load a schedule.
- (Centralized Schedules only) Expand the grouping hierarchy to view the schedule.
- Click the day that you want to add the request for.
- Click the down arrow next to the add icon and then click New Time Away.
- The Add New Time Away dialog box opens. If you selected an employee that’s assigned a time off policy that requires time away only for days with scheduled shifts, Dayforce shows the Shifts section. Further, Dayforce shows the Selected Schedules checkbox, which is selected by default.
- Note: The Selected Schedules checkbox isn’t shown if Dayforce doesn’t require that employees request time away only on days that they’re scheduled.
- (Optional) In the Employee drop-down list, select a different employee to change the request’s target employee.
- Configure the time away request. See Submit Time Away Requests for Scheduled Shifts.
- Do one of the following:
- To save the request and approve it later, click Save.
- To save and approve the request, click Approve.