Printed Schedule Report

The Printed Schedule Report is a printable version of your organization’s schedule. When you run the report, Dayforce delivers it to your Message Center inbox. From there, you can configure the report’s settings and preview the report before you print or download it. See Generate the Printed Schedule Report.

Role feature access: Schedules > Reports > Printed Schedule Report

When you load the Printed Schedule Report in Schedules, there are a number of filters to narrow down the employees that Dayforce includes in the report:

Organization
Date
- Selected Week: Shows the week loaded in Schedules, by default.
- Range: Shows the dates configured in the report’s default settings.
Employee
Skill
Activity
Pay Class
Job
Department
Description
Note: If you don’t select any options in these filters, the report includes all of the employees at the selected location.

The details that the Printed Schedule Report shows, and how the report is grouped and ordered, depend on how you configure the report’s settings in Message Center.

Printed Schedule Report settings
Setting	Description
Show Hour Scheduled Per Day	Show the number of hours that each employee is scheduled to work. This total includes only worked time and excludes meals or breaks.
Show hours in HH:MM	Show times as hours and minutes rather than decimal values.
Show Seniority Date	Include employees’ seniority dates in the report.
Use Custom Sort Order	Use your custom sort order when sorting employees in the report.
Display Meals and Breaks	Show meals and breaks in the report.
Display shift start/end times for non-primary jobs	Show the scheduled times of secondary jobs in the report. For example, an employee is scheduled to work their primary job from 10:00 AM to 2:00 PM and their secondary job from 3:00 PM to 9:00 PM. Select this checkbox and the report includes the secondary job's start and end times.
Show Shift Definition Name	Show shift definition names from shift rotations in the report.
Print large format	Generate the report at 11.69 x 16.53 inches. If you generate the report in this format, you can print on 11" x 17" or A3 paper. If you clear the checkbox, you can print on letter or A4 paper.
Show Posting Date and Time	Show the date and time that the schedule was posted.
Display Meal/Break as Duration	Show the duration of meals and breaks instead of their start and end times. This setting is enabled only when you select the Display Meals and Breaks checkbox.
Display DRAFT when Schedule not posted	Note: This setting is enabled only if Dayforce is configured to use it. For more information, or if it isn’t enabled, contact your system administrator. Show a draft watermark on the report until the schedule is posted.
Show Unfilled Shifts	Include unfilled shifts in the report.
Auto-Hide Sundays with no Schedules	Show Sundays only if there are scheduled shifts. Clear the checkbox and the report always shows Sundays.
Show Skill Names	Show skill names in the report.
Show Manager Comments	Show manager comments that were entered when creating the schedule.
Show Free Day	Show free days (that is, days that don’t contain a shift or time away).
Show Day Before Period	Show the day preceding the current calendar week.
Highlight Holidays on Schedule	Highlight holidays on the report.
Include Page Break	Print each schedule on its own page.
Show Employee's Phone Number	Show employee phone numbers in the report. If an employee has multiple phone numbers, Dayforce uses the following priority order to show the phone number: Priority 1: Mobile number Priority 2: Business mobile number Priority 3: Business number Priority 4: Home number
Show Day After Period	Show the day that comes after the current week.
Omit Unscheduled Employees	Exclude unscheduled employees from the report.
Highlight Shifts Over Midnight	Highlight shifts that cross midnight.
Display Only Managers	Show only managers’ scheduled shifts.
Omit Loaned Employees	Exclude loaned employees from the report so that it includes only employees that you can schedule.
Show Jobs and Departments	Controls how the report shows jobs and departments.
Display Weekly Scheduled Hours	Show employees’ weekly scheduled hours.
Display Location Totals	Show the location’s total hours.
Display Contract Hours	Show employees’ contract hours.
Include Scheduled Absences Hours	Show hours for scheduled absences.
Display Planned Hours	Show planned hours. Whether the report shows planned hours for departments, employees, jobs, or zones is based on your selection in the Group By drop-down list. Depending on your selection, Dayforce adds one of the following columns to the report: Planned Hours (Department) Planned Hours (Employee) Planned Hours (Job) Planned Hours (Zone)
Display Planned Hours (Total)	Show total planned hours. When selected, Dayforce adds the Planned Hours (Total) column to the report.
Display Difference	Show the difference between contract hours and scheduled hours. When selected, Dayforce adds the Difference column to the report.
Display Totals	Show total planned hours. Whether the report shows total planned hours for departments, employees, jobs, or zones is based on your selection in the Group By drop-down list. Depending on your selection, Dayforce adds one of the following rows to the report: Planned Hours By Department Planned Hours By Employee Planned Hours By Job Planned Hours By Zone
Show Segment Details	Show segment details on the report. This checkbox is selected by default.
Show Additional Details for Segments	Additional segment details to show on the report: Job Assignment Location Pay Code Docket Project Labor Metrics
Sort By/Then sort by/Then sort by	Drop-down list that controls how the report sorts employees. You can select up to three options. For example, you could order the employees by pay class first, then job rank, so that all full-time employees are printed above part-time employees and within those groups, employees are ordered by job rank. Dayforce grays out this drop-down list if you select the Use Custom Sort Order checkbox.
Group By	Drop-down list that controls how report records are grouped.
KPI	Additional KPIs to show on the report. Dayforce enables this drop-down list only when you select Zone in the Group By drop-down list. You can select up to five KPIs.
Name Display Format	Drop-down list that controls how employee names are shown on the report.

Skill Legend

If your organization uses the skill display functionality, you can use the skill legend to reference your employees' skills.

Skill Legend.

The legend is shown only if you select the Show In Printed Schedule Report for skills in Schedule Setup > Skill Display.