The following table list terms that are important to understand as you use Position Management.
| Term | Definition |
|---|---|
| Business Unit |
Business units form the functional structure of the organization that keeps track of filled and vacant positions. The business unit hierarchy represents a functional structure that is separate from actual locations. All of the positions in your organization are associated with a business unit. |
| Department |
A department is a generic area that can exist across your organization, like Finance, Marketing, Sales, and HR. Departments are set up in Org Setup > Organization, in the Departments tab. |
| Job |
A job is a general set of duties that employees can do, such as Analyst, Director, Coordinator, or Manager. Jobs are grouped based on responsibilities and can usually be applied to multiple departments. Jobs are assigned a pay grade and are configured in Org Setup > Jobs and Job Assignments. |
| Job Assignment |
A job assignment is an instance of a job in a specific department. A job assignment combines a department and a job, and it can be linked to work assignments. Job assignments also have locations for which they apply. For example, a Sales Associate job assignment is valid only in the US, and it’s in the Sales department. The job assignment applies to any location in the US that contains a Sales department. Job assignments are configured in Org Setup > Jobs and Job Assignments. |
| Location |
Locations, also known as sites, are the places where people are employed. A location can be a physical building, a collection of buildings, a town, a city, a province or state, or it can be virtual. Locations are arranged in a hierarchy structure and are used to group workers for scheduling or other purposes. Locations are set up in Org Setup > Organization, in the Organization tab. |
| Position |
A position is a unique approved headcount (by business unit and job) in the organization. A position can usually have only one employee occupying it, except in situations where an employee has resigned and their replacement starts before they have left, or if it’s a pooled position. Positions are arranged in a hierarchy that represents the managerial structure of the organization. When an employee leaves or moves to a new position, their former position remains in place, and the next occupant fills the existing position. Vacant positions can be created to track hiring needs. Positions are configured in Organization Designer > Positions. |
| Work Assignment |
A work assignment is a combination of the position and the location where an employee works. Work assignments are used in various areas of Dayforce such as scheduling and payroll. When an employee occupies a position, a work assignment is generated for each location listed for the position, and these work assignments are linked to the position. The initial primary work assignment is populated when an employee is first hired. You can add secondary work assignments in People, in the Work > Work Assignments screen. Primary work assignments are restricted to the job assignments and locations that are defined for the employee’s position. Secondary work assignments are also restricted to the position definition by default, but you can add a secondary position work assignment outside the position definition by selecting the Override Position Restriction checkbox. When the employee leaves the position without moving into a different one, a snapshot of the current work assignments is retained with no link to the position. The data is frozen as of the date the employee left and future position changes don’t affect employees who have vacated the position. |