Import Pay Adjustments

Depending on how Dayforce is configured, you might be able to import CSV and XML pay adjustments directly into the Timesheets feature. If this functionality is available to you, Dayforce shows the Import File button.

To import pay adjustments:

1. Go to Timesheets and click Import File.
2. In the Import panel, click Import, and then go to where the CSV or XML file is saved on your computer.
3. Click Refresh. Dayforce imports the pay adjustments in the file and validates them before applying them to the timesheet. Dayforce performs the following validations:
4. • Locked Pay Periods: Validates that the pay adjustment date isn’t within a locked pay period.
   • Termination: Validates that the pay adjustment doesn’t occur after an employee's termination.
   • Location/Job/Department: Validates that the location, job, and department associated with the pay adjustment.
   • Docket: Validates the docket associated with the pay adjustment.
   • Pay Code Self Assignment: In cases where you are importing your own pay adjustment, validates that the pay code is configured with the Self Assignable checkbox selected in Pay Setup > Pay Code Group.
   • Authorization for access own time: In cases where you are importing your own pay adjustment, validates that you are granted access to the Access to own time data access authorization.
   • Pay Adjustment Creation: Validates that you are granted Can Create access to the Pay Adjustments access authorization.
   • Retro Pay Adjustment Creation: In cases where the pay adjustment falls in a transmitted period, validates that you are granted Can Create access to the Retro Pay Adjustments access authorization.
   • Import for Inactives: In cases where the pay adjustment is for an employee with an inactive status, validates that you are granted Can Update access to the Allow Import for Inactives access authorization.
   • Associated Balances: Validates that none of the pay codes in the import file are associated with a balance.
5. If one of the pay adjustments in the import can’t be validated, the import fails and none of the adjustments are applied to the timesheet.
6. Note: Dayforce doesn’t validate projects or employee authorization/comments before importing pay adjustments. Instead, it imports the pay adjustment and then shows the appropriate error message in the Problems panel. Further, you can also import pay adjustments into Timesheets that use pay codes that aren’t configured with the Is Pay Adjustment checkbox selected.
7. When the import has completed successfully, Dayforce runs the rule engine to recalculate the timesheet.
4. To reload the timesheet and show the imported pay adjustments, click Load.