Edit an Active Vacation Bidding Session

You can edit some details of a vacation bidding session that’s assigned the Between Rounds or Active status. Mainly, you can edit the employee order of any submission rounds that are in the future. Also, you can update the session to include new vacation bidding rounds that were added to the calendar after the session became active.

To edit an active vacation bidding session:

1. Go to Vacation Bidding > Vacation Bidding Sessions.
2. In the list of vacation bidding sessions, select a session that’s marked Between Rounds or Active in the Session Status field.
3. Click Edit. Dayforce open’s a wizard that contains the session’s details.
4. (Optional) In the Vacation Bidding Session Details screen, update the name and description of the session.
5. Note: The Vacation Bidding Group, Session Type, Auto-Approve, and Display Temporary Closures on Bidding Calendar settings are grayed out and unavailable when you edit an active session.
5. Click Next. Dayforce shows the Select Calendar Period and Limits screen, which contains settings that can’t be edited.
6. Click Next.
7. In the Select Rounds screen, click the Include checkbox to add any new submission rounds to the session that were recently added to the calendar period (if available). Click Refresh if a newly-created round isn’t shown in the list.
8. Note: You can’t include or exclude a round that’s active or processed.
8. Click Next.
9. In the Verify Employee List screen, edit the following settings for any rounds that are in the future, as necessary:
   • To manually edit the employee bidding order, select names in the list and click the Move Up and Move Down buttons to edit the hierarchy.
   • To exclude employees from the bidding round, select the Exclude Employee checkboxes for each employee.
10. Click Next.
11. If you’re editing a concurrent vacation bidding session that’s active, skip ahead to step 13.
12. If you’re editing a sequential vacation bidding session that’s active, update the following settings in the Sequential Bidding Configuration screen for any rounds that are in the future, as necessary:
    • In the Details panel, edit the dates in the Bidding Window Start and Bidding Window End fields.
    • Note: The Bidding Window Start date can’t be earlier than the first submission round’s start date, and the Bidding Window End date can’t be later than the final submission round’s end date.
    • Edit the times in the Earliest Start and Latest End fields.
    • Specify a different time increment value in the Time Increment field.
    • Select an alternative time unit in the Unit drop-down list.
    • Select or clear the checkboxes in the Days of Week section.
    • In the Employee List section, click the appropriate Bidding Window Start field to edit the bidding window start date and time. To edit the bidding window end date and time, click the appropriate Bidding Window End field.
    • Alternatively, click the Generate button and select Generate for current round or Generate for all rounds. These functions populate the bidding window start and end fields using the default settings that you configured in the Details panel.
12. Click Next.
13. In the Review Configuration and Complete screen, review the vacation bidding session details that you’ve edited, and do one of the following:
    • If you’re satisfied with the session details, click Finish.
    • If you want to continue editing the session details, click Previous until you reach the details that you want to edit.