The Earning Statement Report is used to generate the earning statements for a specific pay run, allowing for bulk printing of the earning statements. You can generate the earning statements sorted by employee name or employee number.
The format of the employee name is determined by the Name Display Format client property in the Employee section of the Properties tab in System Admin > Client Properties. However, this name format is overridden in the following cases:
- For UK and Irish pay groups, an employee's full legal name is used in the report.
- You can configure Canadian pay groups to show an employee's full legal name by selecting the Use Employee Full Legal Name (First M Last Suffix) on Canadian Earning Statements and Checks client property in System Admin > Client Properties.
The language and culture that the statements are shown in depends on the pay group configuration. It depends on which of the following options is selected in the Printed Statement Localization Policy drop-down list in the Payroll Properties tab of Pay Setup > Pay Group:
- Print based on employee culture: Each statement is generated in the employee's culture as of when the pay run was committed. If an employee's culture settings change, statements from before the change are generated using the old culture setting, and statements from after the change are generated using the new culture setting.
- Print based on client default culture: Employee culture settings are overridden and all statements are generated in the default language.
You can access the Earning Statement report in the following features:
- Payroll, in the Overview and Pay Run Management tabs.
- People, by managers with access to one or more specific locations.
|
Setting |
Description |
|
|---|---|---|
| Pay Group | Select a pay group to report on. | |
| Year | Select a year to report on. | |
| Selected Period | Select a pay period to include in the report. | |
| Employees | All Employees | Select this option to include all employees in the report. |
| Selected Employee | Select this option to report on one employee. | |
| Legal Entities | Select one or more legal entities to include in the report. | |
| Locations | Select one or more locations to include in the report. | |
| Departments | Select one or more departments to include in the report. | |
| Sort By | (Optional) Select one of the columns in the report to sort the records. | |
| Description | (Optional) Enter a description for the report. Dayforce shows the description next to the file name in Message Center. | |
| Format | Select the format for your report output. You can select PDF or CSV file format. | |