When editing an employee’s timesheet, you can copy it to other employees by clicking Copy to Employees in the Copy drop-down list.
Role feature access: Time Review > Timesheet > Copy employee
Alternatively, depending on your configuration, click Copy to Employees in the weekly information card drop-down menu:
In the Copy to Employees dialog box, you can select the days that you want to copy and which employees to copy:
Note: You can’t copy records between employees who have different business day alignments (BDAs).
In the Select one or more days to copy section, select the days that you want to copy.
In the Options drop-down list, select an option to specify which location and job assignment to include in the copied data:
- Use location and job assignment of copied shifts and pay adjustments: This is the default option in which the location and job assignment of the employee being copied are used.
- Use location and job assignment of matching schedules: This option uses the location and job assignment of the employee you are copying to based on what’s in their existing schedule.
- Use location and job assignment of primary work assignment: This option uses the primary work assignment of the employee you are copying to for the location and job assignment.
If you don’t have access to the employee’s primary work assignment location or job assignment, an error is shown.
You can view the results of the copy in the Results of Copy tab:
You can open the affected employees’ timesheets by clicking the Edit icon (
) next to their name or clear the list by clicking Clear All Results.
When you perform the copy, Dayforce verifies that the source employee and target employees have matching or similar time entry policies. If there’s a difference that would affect shifts, then you can’t complete the copy and you’ll see messages like the ones in the following example:
Note: Only those fields that are enabled for editing in the targeted employee’s time entry policy are copied.
If either a target or source employee’s time entry policy changes mid-week, Dayforce copies the shifts for the days on which the time entry policies matched. It doesn’t copy the shifts for the days when the time entry policies didn’t match.
If the copied period contains only an employee’s pay adjustments (that is, no shifts), the copy is successful even if the time entry policies don’t match.