In Pay Approve Checklist, you can review your location’s payroll status and when it’s due for approval, check for problems in time and attendance records, generate pay summary reports, and approve payroll. Approving your location’s payroll is one step in the process to close out pay.
Typically, payroll data goes through several stages:
- Employees generate time and attendance records that record when they’ve worked, typically by clocking in and out for work.
- Dayforce applies pay rules to these records, automatically paying overtime or pay premiums as employees earn it.
- Managers (or any supervisor or user with permission to) review their team’s time and attendance records, correcting any problems, such as missing clock entries, and making pay adjustments. See Take Attendance and Correct Pay.
- The time and attendance records from a number of weeks are grouped into a single pay period, for a group of employees. The number of weeks within a pay period depends on how Dayforce is configured.
- Users from each location, typically managers, approve the records for each pay period on its due date, using Pay Approve Checklist.
- Payroll administrators manage this process, reviewing which locations have approved their payroll records, which are overdue or still have problems on the relevant time and attendance records, using Pay Admin Checklist.
- Pay administrators perform the final approval of the data and transmit it to your organization’s payroll application. For more information on the close of the payroll process, see the Pay Approval Guide.