Depending on how Dayforce is configured, you might be able to set whether an employee’s approved time away period is shown in your personal calendar or in shared calendars in Microsoft Outlook. When your instance of Dayforce supports this integration with Outlook, the Calendars panel is available in the dialog boxes and screens throughout Dayforce where you can create a time away request on your employee’s behalf.
Depending on how your instance of Dayforce is set up, the Calendars panel might contain one or two settings (Add to my Calendar or Add to my Shared Calendars, or both). Additionally, depending on your configuration, these settings might be enabled or disabled by default. You can override your default configuration and either enable or disable the employee’s request from integrating with your personal or shared Outlook calendars. Whether these settings are enabled or disabled by default depends on your configuration in Profile in the Settings > Preferences screen, in the Time Off Approvals section.
When you enable this functionality in an employee’s time away request, Outlook marks the time away period as an appointment in your calendar:
You can double-click a time away appointment to view its effective dates:
When this functionality is configured, manager and shared calendars in Outlook show employee time away only after the request is approved. If the time away period is canceled, it’s removed from manager and shared calendars.
To configure a time away request so that it’s shown in an Outlook calendar:
- Expand the Calendars panel.
- Select or clear the Add to my Calendar checkbox to determine if the employee’s time away is shown in your personal Outlook calendar.
- Select or clear the Add to my Shared Calendars checkbox to determine if the employee’s time away is shown in a shared calendar. If you select the checkbox, select the shared calendars in the drop-down list.