Administrators can configure workflows that allow you to define approvers directly in the Create/Edit Offer form. This is different from standard workflows where the approvers are defined by administrators during configuration.
When you select this type of workflow from the list, the system dynamically displays the Workflow Approvers field next to the Select Workflows drop-down list of the Create/Edit Offer form:
When you click the Workflow Approvers field, Dayforce displays a list of all active employees in your organization. All employees are shown, regardless of your location access in Dayforce. For example, you can search for any active hiring manager or administrator in your entire organization. Only employees with an "Active" employment status are returned in the search results; employees with an "Inactive" or "Terminated" employment status aren't returned.
You can type all or part of an employee's name or employee number to automatically filter the list, and select them. When you select an employee, the system adds a unique approval stage to the workflow. Moreover, the order in which you add an employee to the Workflow Approvers setting is the order in which their approval stage occurs. This is communicated in a tooltip above the control:
There can only be one approver assigned to each approval stage in the workflow. For example, you cannot select two users and have them be assigned to the same stage in the workflow, so that either of them can provide the approval. Instead, the offer letter form must be approved by one user before being sent to the next user who is selected.
Note: After you submit the offer letter, the process is exactly the same as for standard workflow.