Update Offer Status

Before You Begin: You can only manually accept, decline, or rescind offers after the system has sent the offer to the candidate.

To update an offer status:

1. Go to Recruiting and click the Job Requisitions tab.
2. Click the name of the job requisition that the offer is for.
3. In the Candidates tab, click the candidate's name. The candidate profile appears.
4. Open the Jobs Applied For (or Applied Jobs) tab in the candidate profile.
5. Click the job that the offer is for to expand the offer details.
6. Click the Change Status hyperlink in the offer details.
7. The Change Status of Offer dialog box opens:
8. 
7. Select one of the following options in the Status drop-down list:
   • Offer Accepted: Accepts the offer on behalf of the candidate.
   • Offer Rejected - Candidate: Rejects the offer on behalf of the candidate. The name of this status specifies Candidate to set it apart from the Offer Rejected - Workflow status described earlier in this entry.
   • Offer Rescinded: Rescinds the offer.
8. If you select Offer Rejected - Candidate or Offer Rescinded, the Rejection Reason drop-down list appears, where you must provide a reason.
9. Note: The list of available rejection reasons is defined by your administrator during configuration.
8. Add a note to the candidate profile, and select an option in the Note Permission drop-down list; otherwise, click Save.
9. The options of the Note Permission drop-down list are described as follows:
   • Visible Only To Me: Only you can see the note.
   • Assigned Recruiter: Only you and the recruiter of the job requisition can see the note.
   • Assigned Hiring Manager: Only you and the hiring manager of the job requisition can see the note.
   • Assigned Recruiter and Assigned Hiring Manager: Only you and the recruiter and hiring manager of the job requisition can see the note.
   • Public: All users that have access to the candidate profile can see the note.
10. Note: Depending on the rejection reason you select, Dayforce might display a red asterisk next to the Note field, in which case adding a note is mandatory.
11. If you add a note, it is displayed both in the Add/View Notes control and the Applied Jobs section of the candidate profile, next to the offer status.
12. If there was already a note next to the offer status (for example, from a previous offer), the new note replaces it. However, all past notes are stored in the Add/View Notes control. See Candidate Notes.
13. Note: The note displayed in the Applied Jobs section is subject to the same permissions as when viewing the note in the Add/View Notes control. For example, if you set the Visible Only To Me permission for the note, other users can't see it in the Applied Jobs section.
9. Click Save.
10. You're returned to the candidate profile, where the candidate's status on the offer is updated: