Update Candidate Status

When candidates apply for a job, Dayforce assigns them the New status for the associated job requisition by default. This status can then be updated as needed to keep track of the candidate's progress in the recruiting process.

For example, a recruiter reviews a candidate and decides to change their status from New to Manager Review to indicate that Dayforce should be reviewed by the hiring manager. Then, to quickly view the candidates that require review by the manager, the recruiter can filter the list of candidates to only display those with the Manager Review status. See Filter Candidate Lists.

If your organization uses candidate status mapping, the status list is automatically filtered to show only the statuses that are configured for the selected mapping. You can only select the statuses that you're authorized to assign. Typically, you can choose the current status and the next status. You can choose from additional statuses if you have the required role feature access, as described below.

If you're updating the status for multiple candidates at once, all candidates must be at the same point in the status mapping (if used). If the candidates are in different statuses, the options in the status list will be disabled and you'll have to update each candidate's status individually.

You can see the actions associated with a candidate's current status by hovering the cursor over their status in the Status column of the Candidates list. A tooltip shows information about the assigned actions, including what order each action needs to be completed in (if any), whether each action is required, and the current state of each action.

System statuses aren't included in the Status list you see in the Candidates tab of Recruiting > Job Requisitions. Unlike non-system statuses (such as Reviewed or First Round Interview), they are assigned automatically based on the actions that are taken for the candidate (hiring, declining, and so on). For example, if you hire a candidate, Dayforce updates their status to Hired automatically. For the Offered status, the Offer action is only considered to be completed after the candidate has accepted the offer.

To update a candidate's status:

1. Go to Recruiting > Job Requisitions.
2. Open the job requisition that you want to update the candidate's status for.
3. In the Candidates tab, do one of the following:
   • Select the candidate in the list, and then in the toolstrip, select an option in the Status drop-down list.
   • Click the candidate's name to open their profile, and then select an option under Status in the action menu (Update Candidate Status for the Classic Recruiter Experience)
   • For the Classic Recruiter Experience, right-click the candidate in the list, and then select an option under Status in the displayed menu.
4. The candidate's status is updated based on your selection, and Dayforce displays the Add/View Notes dialog box in which you can add an optional note to the candidate's job application.
4. Do one of the following:
   • Click X to close the dialog box without adding a note.
   • Add a note or reply to a previous note and then click X to close the dialog box.
   • See Candidate Notes.