Before You Begin: To hire a candidate, the job requisition must have the Open status; otherwise the Hire option is grayed out. Further, depending on configuration, the Hire option might be grayed out for candidates who have completed a right to work verification survey and were found to have no work rights or limited work rights. See Configure the Restrict Hiring Based on Right to Work Status Client Property.
This section describes how to hire external candidates, who are defined as follows:
- Candidates who applied to a job from a client careers site or an external job board.
- Candidates who were added by a recruiter and then assigned to a job requisition.
- Candidates who were linked to a former employee's record by a recruiter.
- Note: When you submit the Candidate Hire form for a former employee, Dayforce validates that the name, date of birth, and SSN/SIN values in the form match the values in the existing employee's record. If these values don’t match, warning messages are displayed so that you can fix the issues and ensure that Dayforce reuses the former employee's record rather than creating a new one.
You must submit a Candidate Hire form to hire an external candidate.
Note the following:
- Fields marked with a red asterisk * in the form are mandatory.
- A number of fields in the form are automatically populated using information from the candidate's profile, the job requisition details, and the candidate's pre-hire questionnaire (if used). You can update these fields as needed.
To submit the Candidate Hire form for a candidate in Recruiting:
- Go to Recruiting > Job Requisitions.
- Open a job requisition and click the Candidates tab.
- Select the external candidate that you want to hire.
- Click Hire. The Candidate Hire form opens.
- Note: If your organization has configured more than one Candidate Hire form, clicking Hire opens a drop-down list where you can select the appropriate form. If your organization uses Position Management and it's a position work assignment, the Candidate Hire (Position Management) form is displayed. If mass hiring is enabled, you can select multiple candidates and use the Mass Hire Candidates form to hire them all at once. See Hire Multiple Candidates with Mass Hire.
- Complete the fields in the form. See External Candidate Hire Form Fields.
- Click Submit. The form closes and is submitted for approval.
- Note: If the Limit Work Assignments by Budget client property is enabled for your organization in System Admin > Client Properties, Dayforce checks whether the maximum number of employees who can have the selected job assignment, as configured in Org Setup > Jobs and Job Assignments, has been reached when you submit the form. If the maximum has been reached, Dayforce displays a validation error when you click Submit.
Once the form is approved and processed, the following occurs:
- The candidate's status is updated to Hired.
- If there are no more openings for the job assignment, the requisition's status changes to Filled, and all postings for the requisition are automatically ended.
- If your organization uses Position Management, the new hire is assigned as the occupant for the position associated with the requisition, and the position is no longer vacant.
At any time while filling out the form for a candidate, you can click Save Draft to save your progress. You can also click Print to print the form.