Recruiting

Enables the Recruiting feature in the navigation panel.

Recruiting Subfeatures

Actions: Enables the ability to take actions in Recruiting.

• Add Do Not Hire: Enables the Do Not Hire button in the Candidates tab of Recruiting > Job Requisitions, and in profiles for candidates. This button allows recruiters and other authorized users to add a Do Not Hire flag to candidates who they’ve found unsuitable for the organization.
• Applied Jobs Actions: Enables access to the action buttons in the Applied Jobs tab of profiles for candidates.
  • Decline Candidate: Enables the Decline Candidate button. This button allows users to decline candidates for specific jobs from the Applied Jobs tab of profiles for candidates.
  • Notes: Enables the Notes button. When clicked, Dayforce opens the Add/ View Notes dialog box in which users can record and view notes for specific job applications.
  • Update Status: Enables the Update Status drop-down list. Users can select an option in the drop-down list to update the status of the selected job applications.
• Assign Candidates to Job Reqs: Enables the Assign button of Recruiting. Users select one or more candidates and click the Assign button to open a control where they can select one or more requisitions to assign candidates to.
• When the Assign Candidates to Job Reqs role feature isn’t enabled, the Assign button is hidden.
• The Assign Candidates to Job Reqs role feature only controls access to the Assign button, not to the requisitions that users can assign candidates to. Access to job requisitions is enabled using a combination of access authorizations and the hiring manager security / recruiter security feature. 
• Background Screening Order: Enables the New Background Screening Order option in the Candidates tab and in profiles for candidates. This option allows users to create new background screening orders for candidates.
• Bypass Candidate Status Mapping: Enables users to assign any candidate status that's configured for the job requisition's candidate status mapping. These statuses appear in the Status list of Recruiting > Job Requisitions. When enabled, the user isn’t required to follow the status progression order configured for the associated mapping in Recruiting Setup > Candidate Status Mapping.
  • Allow statuses outside of Candidate Status Mapping: When enabled, users with the Bypass Candidate Status Mapping feature see all system statuses in the Status list. They can assign any status from the system, without limitation.
• Candidate Hire: Enables the Hire button in the Candidates tab of Recruiting > Job Requisitions for hiring external candidates.
• Once you or another administrator configures a candidate hire form, the system adds the name of the form as a subfeature below the Candidate Hire subfeature. You must assign the subfeature for each form to the necessary user roles.
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  • Mass Hire Candidates: In the Classic Recruiter Experience, enables the Candidate Hire > Mass Hire Candidates option.
• Candidate Offer Status: Enables the Change Status link in the Applied Jobs tab of profiles for candidates.
• Users can click the Changes Status link to rescind the offer, update a candidate's response to an offer, or accept or reject the offer on behalf of the candidate.
• If the Candidate Offer Status role feature isn’t enabled, the Change Status link is hidden from the Applied Jobs tab, and the user cannot change the status of the offer.
• Note: The system only shows the Change Status link after it has sent the offer letter to the candidate.
• Candidate Status Mapping - Allow Backwards Status Movement: Allows users to move candidates to a previously completed status in a candidate status mapping. Without this role feature, all previously completed statuses are disabled and users can only move candidates forward in the progression.
• Decline Candidates: Enables access to the Decline button in the Candidates tab of Recruiting > Job Requisitions. When the Decline Candidate role feature isn’t enabled, the Decline button is hidden.  
  • Mass Decline: In the Classic Recruiter Experience, enables the ability to decline multiple candidates at once in the Candidates tab of Recruiting > Job Requisitions. When multiple candidates are selected, the Decline button turns into a list that includes the Mass Decline Candidates option. In addition, the Select Candidates to Decline dialog box appears when you update a job requisition to Filled, Closed, On Hold, or Canceled status and choose to close job postings.
• Note: While declining a candidate is a job application status change, it has its own button and isn’t included in the Status drop-down list. Therefore, a role could have the ability to decline while at the same time not be allowed to make other status changes, or vice versa. Access to the Status drop-down list is controlled separately by the Status Changes on Candidates role feature.
• Edit Candidate Source: Enables the edit button in the Source section of profiles for candidates, so that users can edit the candidate's job application source.
• Note: In order to be able to edit candidate source, the user's role must also be assigned the Can Update permission of the Recruiting: Candidate Profile access authorization in the Authorizations tab of System Admin > Roles. See Configure Recruiting Access Authorizations.
• Employee Profile Annual Salary: Enables access to pay information in the Employee Profile section of profiles for candidates in Recruiting.
• When this role feature isn’t enabled, the Pay Information sub section is hidden.
• I-9 Screening Order: Enables the New I-9 Screening option in the Candidates tab and in profiles for candidates. This option allows users to create new I-9 screening orders for candidates.
• Internal Candidate Hire: Enables the Hire button in the Candidates tab of Recruiting > Job Requisitions for hiring internal candidates.
• Once you or another administrator configures an internal candidate hire form, the system adds the name of the form as a subfeature below the Internal Candidate Hire subfeature. You must assign the subfeature for the forms to the necessary user roles.
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• Link Candidate to Employee: Enables the Link button and linking functionality in the Candidates tab of Recruiting > Job Requisitions, which allows users to link candidates to existing Dayforce employee records in the organization.
• Offer Letter: Enables the Offer button in the Candidates tab of the requisition slide-out panel in Recruiting > Job Requisitions.
• The Offer Letter role feature isn’t required for viewing offer status in the Applied Jobs tab of profiles for candidates of Recruiting.
• However, users who aren’t assigned the Offer Letter role feature can’t view the offer letters that were sent to the candidate. When they click the Offer Letter link in this section, the system opens a blank offer letter form.
• The ability to change offer status is controlled separately by the Candidate Offer Status role feature.
  • Allow Edit on Review Screen. Enables users to edit the subject line and message body of offer letters.
  • Create Workflow in Offer Letter: Enables access to workflows that allow users to define approvers in the Create/Edit Offer dialog box. When users select one of these workflows in the Select Workflow drop-down list, Dayforce displays the Workflow Approvers field in which users can define one or more approvers for the workflow.
  • When the Create Workflow in Offer Letter role feature isn’t enabled, users can only see standard workflows and not those that allow users to define approvers, even if their role has access to these workflows in Workflow Administration > Role Privileges.
  • Note: In order for users to see a workflow for defining approvers, their role must also have access to it via Workflow Administration > Role Privileges.
  • Offer Letter: Enables individual workflows in the Select Workflow drop-down list of the Create/Edit Offer dialog box (in the Candidates tab of Recruiting > Job Requisitions). In order to submit an offer, a role needs to have access to at least one workflow.
  • For each workflow you configure for the offer letter, an individual Offer Letter subfeature is displayed under the Recruiting > Actions > Offer Letter subfeature. In the example below, there are two offer letter workflows configured.
  • Currently, the role features display Offer Letter for each workflow, and you won't be able to distinguish between different workflows in the Features tab of System Admin > Roles. (This is because each workflow is assigned to the same form.) Therefore, you should configure access to specific workflows in Workflow Administration > Role Privileges, where you can see the name of each workflow.
  • Note: This subfeature is only shown if you or another administrator has configured at least one offer letter workflow.
  • Send Mass Offer. Provides access to the mass offer letter feature. The Offer button becomes a list, with the following choices: Mass Offer Letter and Individual Offer Letter.
• Remove Do Not Hire: Enables the Remove Do Not Hire button in the Candidates tab of Recruiting > Job Requisitions, and in profiles for candidates. This button allows recruiters and other authorized users to remove the Do Not Hire flag for candidates.
• Right to Work Order: Enables the New Right To Work Order button in the Candidates tab of Recruiting > Job Requisitions and in profiles for candidates.
• Schedule Interview: Enables the Schedule Interview option in the Candidates tab and in job application profiles. This option allows you to schedule interviews between candidates and the users in your organization in the Recruiting feature. You can also cancel existing scheduled interviews for candidates, if needed.
  • Schedule Interview Without a Template: This feature is applicable if your organization uses Letter Management templates for interview requests. It enables the Continue Without a Template button in the Choose a template screen when you are scheduling an interview with a candidate. You can use this button to bypass picking a template and instead use the default interview scheduling functionality.
• Send Assessment: Enables the Send Assessment option in the Screen drop-down list in the Candidates tab, and in profiles for candidates under Screen Candidate in the Actions menu. This option allows you to send assessments for job requisitions configured to use the Post Application Email - Manual delivery method for assessments. For requisitions configured to use the Post Application Email - Automatic delivery method, Dayforce displays the Resend Assessment option instead of Send Assessment.
• Send Email: Enables access to the Contact and the Send email options in Recruiting. See Email Candidates.
• Send Post-Application Questionnaires: Enables access to Contact > Send Post-Application Questionnaire. See Send Post-Application Questionnaires .
• Send Pre-Hire Questionnaire: Enables access to Contact > Send Pre-Hire Questionnaire. See Send Pre-Hire Questionnaires.
• Send Resume via email: Enables the Send Resume option in the Candidates tab and in profiles for candidates. This option allows you to send resumes via email to the users in your organization from the Recruiting feature. See Send Candidate Resumes by Email.
• Send SMS Message: Send text messages to candidates.
• Sendable Questionnaire > VEVRAA Form: Enables the Send VEVRAA button below the Contact drop-down list in the Candidates tab of Recruiting > Job Requisitions. This feature is used for emailing candidates the Post Offer VEVRAA Form.
• Status Changes on Candidates: Enables access to the Status drop-down button in the Candidates tab of Recruiting > Job Requisitions. Users select one or more candidates and select a status from the Status drop-down menu to update a candidate's job application status as the candidate moves through the recruiting process.
• When the Status Changes on Candidates role feature isn’t enabled, the Status drop-down list is hidden.

Candidate Management: Enables access to the following features in Recruiting: Candidate Management > Candidates tab, Candidate Management > Candidates (NEW), and to the pinned candidate functionality.

• Candidate Matching: Enables access to the Candidate Matching feature of both versions of candidate management. This feature allows users to search for candidates based on how closely their profile matches the profile of another candidate or how closely their profile matches the requirements of a particular job requisition or job posting.

Candidates: Enables access to view candidates in the Recruiting feature, limited by the visibility configured using the Visible checkbox in Recruiting Setup > Candidate Status.

• Add New Candidate in Talent Community: Enables the New Candidate button in the Talent Community tab, which is used to create new candidate profiles. If this feature isn’t assigned, the New Candidate button is hidden.
• All Candidates: Enables access to all candidates in Dayforce, regardless of the configured visibility restriction. Access to this feature overrides the visibility restriction configured in Recruiting Setup > Candidate Status.
• Applied Jobs Tab: Enables the Applied Jobs tab in profiles for candidates in Recruiting. It also controls access to the applied jobs lists displayed for candidates throughout Recruiting (for example, in the quick candidate details and in the Talent Community tab).
  • Job Details: Enables access to detailed job information when users click the job requisition name in the Applied Jobs tab.
• Assessment Tab: Enables the Assessments tab in profiles for candidates in Recruiting.
• This tab is only displayed if the candidate has completed one or more assessments as part of their job application. See Assessments Tab.
• Communications Tab: Enables the Communications tab in candidate profiles in Recruiting.
  • Email: View and send emails to candidates using a Letter Management template.
  • SMS Messages: View text messages to candidates.
• Questionnaires: Enables the Questionnaires tab in candidate profiles in Recruiting.
  • Post-Application Questionnaires: Shows the Post-application questionnaires section in the Questionnaires tab.

Job Requisitions: Enables the Job Requisitions tab of Recruiting, which is the main area for viewing and managing job requisitions. Enabling this role feature also grants access to all four tabs of the job requisition slide-out panel (that is, the Candidates, Details, Activity, and Postings tabs). Moreover, when a user's role is assigned this role feature, they can only see requisitions that they or the managers whom they have access to are designated hiring manager or recruiter for. This is known as hiring manager / recruiter security for job requisitions. See Configure Hiring Manager and Recruiter Security.

• Activity Tab: Enables the Activity tab for job requisitions in Recruiting. See Track Job Requisition Activity.
• All Requisitions: Enables access to all job requisitions in the organization in the Job Requisitions tab of Recruiting.
• Assessment Results: Enables the Assessment Status column for candidate lists in Recruiting > Job Requisitions for the Improved Recruiter Experience.
• Assign Background Screening Mapping: Enables the Background Screening Package and Background Screening Billing Code fields in the following areas:
  • Job Requisition forms
  • Recruiting > Job Requisitions, in the Add New Requisition wizard.
  • Recruiting > Job Requisitions, in the Details tab for job requisitions.
• Assign Candidate Status Mapping: Enables the Candidate Status Mapping drop-down list in the following areas:
  • Job Requisition forms
  • Recruiting > Job Requisitions, in the Add New Requisition wizard.
  • Recruiting > Job Requisitions, in the Details tab for job requisitions.
• Background Screening Results: Enables the View Background Screening Order Status and View Background Screening Manager options in the Candidates tab and in profiles for candidates. These options allow users to view and manage existing background screening orders for candidates. When assigned this subfeature, users also have access to the status link in the Screening Order column of the Candidates tab.
  • Adjudication Status: Enables users to view the adjudication status for background screening orders in the Screening Order column of the Candidates tab.
• Candidate Grade: Enable access to candidate grades and report cards in Recruiting, including the Grade subtab in profiles for candidates. See View Candidate Grades.
  • Change Grade: Enables the Change Grade button in the Grade subtab of profiles for candidates in Recruiting.
• I-9 Screening Results: Enables the View I-9 Status and View I-9 Manager options in the Candidates tab and in profiles for candidates. These options allow users to view and manage existing I-9 screening orders for candidates. When assigned this subfeature, users also have access to the status link in the I-9 Screening Order column of the Candidates tab.
• Include E-Signature in Offer Letter: Enables the Include E-Signature for Offer Letter checkbox in the following areas:
  • Job Requisition forms.
  • Recruiting > Job Requisitions, in the Add New Requisition wizard.
  • Recruiting > Job Requisitions, in the Details tab for job requisitions.
• This option allows you to request an e-signature from candidates when they click Accept for a job offer.
• Job Requisition Forms: Enables access to Job Requisition forms in Recruiting > Job Requisitions. When selected, Dayforce displays the New button as a drop-down list, and displays workflow enabled Job Requisition forms along with the non-workflowed option (that is, Job Requisition-No Approval). Below the Job Requisition Forms subfeature, Dayforce shows all of the available workflowed forms. Select the checkbox next to each Job Requisition form that you want to display.
• See Enable Access to Job Requisition Forms in Recruiting.
• Job Requisitions Reports: Enables the Reports button in the Job Requisitions tab of Recruiting. Also enables the Job Requisition Reports option of the Parent Feature drop-down list in the Report Properties dialog box of Reporting and Analytics > Reporting > Reports. Reports that you add under the Job Requisition Reports parent feature of Reporting and Analytics > Reporting > Reports each show up as subfeatures below this role feature, so that you can assign them individually to roles. See the Ad Hoc Reporting Guide.
• Refresh Job Description: Enables the Get Latest Description button in the following areas for job requisitions in Recruiting > Job Requisitions:
  • In the Job Description tab.
  • In the Posting tab, in the Create External Posting dialog box and the Create Client Site Posting wizard.
• Right to Work Results: Enables right to work order statuses, indicators, and documents in the Candidates tab of Recruiting > Job Requisitions, as well as the Right to Work section in the Candidate Info tab of profiles for candidates.
• View Scheduled Interviews: Enables the View Scheduled Interviews column for candidate lists in Recruiting > Job Requisitions in the Improved Recruiter Experience.

Overview: Enables the Overview tab of Recruiting, where users can view overall metrics about requisitions to better target their recruiting efforts.

Recruiter Insights: In the Improved Recruiter Experience, enables users to access Recruiter Insights, where they can quickly identify recruiting priorities and check lists of requisitions and candidates.

Recruiting Search: Enables the Search button at the top of the side panel in Recruiting, which allows you to quickly search for candidates and job requisitions in Recruiting. See Recruiting Quick Search.

Talent Community: Enables the Talent Community tab of Recruiting, where users can search, add, and tag candidates. Moreover, when a user's role is assigned this role feature, they can only search for candidates that are attached to requisitions that they or the managers whom they have access to are designated hiring manager or recruiter for. See Configure Hiring Manager and Recruiter Security.

• All Requisitions: Enables the ability to search for any candidate in the Talent Community tab, regardless of which requisition they belonged to.

Talent Pools: Enables access to the Talent Pools tab of Recruiting, which allows users to create and manage talent pools for candidates. This role feature also provides access to the Add to Talent Pool option throughout Recruiting.

• Edit Properties for Shared Talent Pools: Enables the Edit button in shared talent pools. Users with access to this role feature can edit the properties for talent pools that have been shared with them, which includes the talent pool's name and visibility.