Before You Begin: It's recommended that you assign, at minimum, the Can Read permission to all recruiting users. This is because viewing candidate profiles is an integral part of the recruiting process.
The Recruiting: Candidate Profile access authorization allows you to control who can view, create, edit, and delete data in the general candidate profiles and job application profiles available throughout Recruiting.
Important: This access authorization doesn't limit the ability to view candidates in the Job Requisitions > Candidates tab or to search for candidates throughout Recruiting. Rather, it is specifically intended to control access to candidate profiles.
| Permission | Description |
|---|---|
|
Can Read |
Enables the ability to open and view profiles for candidates in Recruiting. When not enabled, users cannot open or view profiles for candidates in Recruiting. This permission doesn't prevent users from accessing other features of the Candidates tab for job requisitions, such as viewing and adding candidate notes or contacting candidates. It also doesn't prevent users from downloading the user's resume and supporting documents from the Documents column of the Candidates tab. |
|
Can Create |
Enables the Add button in the profiles for candidates in Recruiting. This button allows users to add records to the profile. Users with this access can also upload documents, if needed. When not enabled, the Add button isn’t displayed and users cannot upload documents. |
|
Can Update |
Enables the Edit button in the profiles for candidates in Recruiting. This button allows users to edit records in the profile. When not enabled, the Edit button isn’t displayed. This permission doesn't impact the ability to view, upload, or delete documents from the profile. In order to be able to edit the Source section of the candidate profile, the user's role must be assigned both this permission, and the Recruiting > Recruiting > Actions > Edit Candidate Source role feature in the Features tab of System Admin > Roles. Otherwise, the edit button is hidden in the Source section. |
|
Can Delete |
Enables the Delete button in the profiles for candidates in Recruiting. This button allows users to delete records from the profile. Users with this access can also delete uploaded documents, if needed. When not enabled, the Delete button isn’t displayed and users cannot delete uploaded documents. |
Note: See Candidate Profiles and Job Application Profiles.
Recruiting: Candidate Profile - Typical User Role Configurations
| Role | Typical Configuration |
|---|---|
|
Hiring Manager |
You typically assign hiring manager user roles the Can Read permission only, so that they can read profile information but cannot add, update, or delete it. |
|
Recruiters |
You typically assign all permissions (Can Read, Can Create, Can Update, Can Delete) to recruiter user roles so that they are allowed to read and update records for all sections of the profile. |