Provide Job Requisition Details

Enter the date that the request is being made for. The current date is populated by default.

Enter the date when you would like the new hire to start.

For Position Management, the Managing Position and Position Name fields (in the Primary Position Details screen) list positions that are available as of the target start date. For positions where there isn’t a target start date, the positions are listed based on the request date.

Select the reason for opening the job requisition. The available options are New and Replacement.

Based on your selection, the form dynamically displays the Vacating Employee or Similar Employee field for selecting an employee’s work assignment to populate the form.

Select a similar or vacating employee to base the job requisition on. Enter all or part of an employee's name or an employee number and select them from the filtered list. The list returns all employees in the organization, including those with terminated employment status.

When you select an employee, Dayforce populates that employee's position or job and job assignment data in the form.

Note: The fields that are populated depend on how Dayforce is configured. For example, Dayforce only inherits pay grade data if pay grades are configured for your organization.

If you don’t select an employee, the form still populates the data when you select an option in the Position Name and Primary Location fields (if your organization uses Position Management) or the Location and Job Assignment fields.

Select a justification for opening the job requisition. The options available in this list are configured by recruiting administrators.

Enter a number in the field to specify how many openings are available for this position or job assignment.

Note: This field is located in the Job Requisition Details section only if your organization uses Position Management. Otherwise, it is located in the Job Assignment Details section.

If your organization uses Position Management, access to see and update this field is controlled using the Recruiting: Job Requisition - Number Of Openings access authorization.

Select the location where the employee will work.

The Location list might contain only one location, depending on what areas of your organization you are responsible for. If you don’t see the appropriate value, contact your administrator.

Note: If your organization uses Position Management, Dayforce shows Primary Location instead of Location. See Provide Primary Position Details.

Select a job assignment. You can only select a job assignment that exists in the selected location. Conversely, you can only select a location that has the selected job assignment.

If you didn't select an option in the Similar Employee or Vacating Employee field, when you select a job assignment, the form still populates job and job assignment data based on the selected job assignment.

Note: If your organization uses Position Management, Dayforce shows Primary Position instead of Job Assignment. See Provide Primary Position Details.

Enter all or part of the hiring manager's name or their employee number and select them in the filtered list. This will be the hiring manager assigned to the job requisition. It can be you or another user.

Note: If your organization uses Position Management, Dayforce shows Managing Position instead of Hiring Manager. See Provide Primary Position Details.

Enter the name of the job requisition. There is no character limit.

Enter all or part of a recruiter's name and select them in the filtered list.

Note: Users are only shown in the Assigned Recruiter field if an administrator has designated them as a recruiter.

Select the checkbox and the job requisition will have an unlimited number of openings instead of a set number.

Job requisitions that are designated as evergreen are displayed with the evergreen icon () throughout Recruiting. See Create Evergreen Job Requisitions.

When you select the Evergreen checkbox, Dayforce grays out the Number Of Openings field in the Job Assignment Details section of the form, because it is no longer required.

Select the checkbox to request an e-signature from candidates when they click Accept for a job offer associated with the job requisition.

Note: This checkbox is only displayed if your user role is assigned access to the Include E-Signature in Offer Letter sub-feature (under Recruiting > Job Requisitions) in the Features tab of System Admin > Roles. The DocuSign e-signature functionality must also be set up for your organization. See Configure E-Signature for Offer Letters.

(Optional) If configured, the Conditional Hiring checkbox enables hiring while background screening of candidates is still in progress.

See Use Conditional Hiring.

(Optional) In the Candidate Status Mapping field, select the mapping that will be used when assigning candidate statuses for the job requisition. When a mapping is assigned, hiring managers and other authorized users are required to follow the configured status order and cannot move candidates more than one status forward at a time.

If a mapping was set as the default, it's populated in this field automatically, but you can change or clear the selection.

Note: This field is only editable if your user role is assigned the Assign Candidate Status Mapping feature under Recruiting > Job Requisitions in System Admin > Roles.

(Optional) Select the assessment that you want candidates to complete as part of their application. When you select an assessment, Dayforce displays an additional Delivery Method drop-down list in the form, which you can use to specify how you want the assessment to be sent. Depending on configuration, these fields might be populated by default.

Note: The Assessment and Delivery Method fields are only displayed when integration with a third-party assessment service provider is configured for your organization. The ability to view and update these fields is controlled by the Recruiting: Additional Job Requisition Assessment access authorization in the Authorizations tab of System Admin > Roles. See Add Assessments in the Job Requisition Form.

Important: This functionality is only supported for OpenAPI and Sterling Direct integrations configured in System Admin > External Integrations.

In the Background Screening Package and Background Screening Billing Code drop-down lists, select the values that will be populated by default when users create background screening orders for candidates.

If a background screening mapping was configured, these fields will be populated automatically when you select the job assignment in the Job Assignment field. If you are authorized to edit the Background Screening Package and Background Screening Billing Code fields, you can update or remove these mapped values.

Note: Access to these fields is controlled by the Recruiting > Job Requisitions > Assign Background Screening Mapping role feature in the Features tab of System Admin > Roles.

Sends pre-hire questionnaire requests automatically after candidates accept their job offers. When selected, the following fields are available:

• From: The sender of the questionnaire email. This can be the hiring manager or recruiter, if their business email addresses are available. Your name is also shown, if your business email is available and you are neither of these individuals. The system email address from the Candidate Communication Email Address setting in Recruiting Setup > Client Properties is also listed.
• Pre-Hire Questionnaire Template. See Configure Pre-Hire Questionnaire Templates.
• Expiration in Days: The number of days before the link will expire, after which candidates will not be able to access the questionnaire.

See Send Pre-Hire Questionnaires.

(Optional) When you select one or more offer letter templates from this list, users must use those templates when they send offer letters. Available only for Letter Management.

Access and configuration: To ensure that your recruiters have access to the templates, go to the Templates tab of Letter Management > Template Designer. Their role must be included in the template's Visibility to Roles list.

If a default description is available for the primary position or job assignment you selected, it's populated in the Job Description field automatically. If there is no description available, the Job Description field is left blank. You can add or update the job description using the rich text controls provided in this field.

Note: The source of the default job description is configured using the Default Source for Job Requisition Descriptions client property in Recruiting Setup > Client Properties. See Configure the Default Source for Job Requisition Descriptions Client Property.

You can also click Generate Job Description to create a job description using Dayforce AI Assistant. See Generate Job Descriptions Using Dayforce AI Assistant.

Important: Depending on legislation in your jurisdiction, you might need to provide a disclaimer in the job description that the job description is generated by AI and that candidate grading is being used.