The application uses offer statuses to track a candidate's progress through the offer process.
Note: For a list of the system offer statuses used in Recruiting and how to configure new ones, see Add Offer Statuses
Role feature access: Recruiting > Recruiting > Actions > Candidate Offer Status
Offer statuses don’t appear in the Status drop-down list in the Candidates tab of Recruiting > Job Requisitions because, unlike with non-offer statuses (for example, In Progress, First Round Interview), offer statuses are assigned to candidates automatically based on events that occur during the offer process. However, you can use the Status drop-down list to change a candidate's offer status to a non-offer status at any point during the offer process, For example, if the candidate has the Offer Initiated status and you decide to move forward with another candidate, you can manually update their status to Declined.
After the system sends the offer letter to a candidate, you can accept or decline the offer on behalf of the candidate, and rescind the offer. For example, it's possible that a candidate might reject an offer verbally with the recruiter, but not respond to the offer letter. In this case, you can decline the offer on behalf of the candidate.
When you change the status of an offer to declined or rejected, the candidate can no longer take action on the offer letter (if they haven't already). If they try to accept or reject the offer via the message sent to them, they are directed to a screen with the following messages:
- If you accepted the offer on their behalf, the message tells them the offer was already accepted.
- If you rescinded their offer, the message tells them the offer was rescinded.
- If you declined the offer on their behalf, the message tells them the offer was already rejected.
Moreover, if the candidate already approves or declines an offer, you can still change the status any time. You can always override the candidate's response or rescind the offer.
Note: If the Restrict Hiring until Offer Letter Accepted Recruiting client property is enabled, candidates must have the Offer Accepted status before they are hired.