There are several ways to hire candidates:
- Individually. You can hire internal and external candidates individually by submitting the Internal Candidate Hire form, the Candidate Hire form, or any other customized form from the Candidates tab of Recruiting > Job Requisitions. You do this by selecting a candidate and clicking Hire to access a menu with the available choices.
- Mass hire. If configured, you can hire multiple eligible candidates from Hire > Mass Hire Candidates in the Candidates tab. You can enter information about the job that is the same for all selected candidates, then cycle through each candidate's hire form to verify and complete the personal information that is unique to them.
Notes
- Before you hire candidates, you can ask them to complete a pre-hire questionnaire to collect the information you require for hiring them. See Send Pre-Hire Questionnaires.
- Your organization can configure more than one customized Candidate Hire form for external candidates. When you click Hire, Dayforce shows a list of these customized forms.
- You can't customize the Internal Candidate Hire form or the Mass Hire Candidates form.
- For job requisitions that use candidate status mapping, the Hire action might not be available until the candidate is in a certain status. If needed, you can see which candidate status the action is available for in the Job Requisitions screen. In the Improved Recruiter Experience, click the link in the Candidate Status Mapping column. In the Classic Recruiter Experience, click the Candidate Status Mapping is Used indicator (
).
Hiring Workflow
When you submit the hire form for either an internal or external candidate, the hiring goes through a workflow that typically includes one or more approvals. Once the form is approved and processed, Dayforce does the following:
- For an external Candidate Hire form, Dayforce creates the user's account and adds their employee record to the People feature. If the candidate is a former employee who the recruiter linked to the former employee record, Dayforce updates the employee record instead of creating a new one. See Link Candidates to Their Former Employee Record.
- For the Internal Candidate Hire form, Dayforce updates the existing employee record. You can see the changes in the Work > Work Assignments screen of People.
- Recruiting assigns the candidate the Hired status, and the number of openings defined in the requisition details decreases. If this number reaches zero, Recruiting updates the requisition status to Filled, in which case, all postings for the requisition are automatically ended.
- If defined, the work hours availability from the candidate's profile is carried over to their employee record.