Before You Begin: The documents that you can attach to the offer letter are pre-uploaded by your administrator. See Configure Offer Documents.
You can attach one or more documents to candidate offer letters. By default, these documents can only be viewed or downloaded. Candidates cannot update or send an acknowledgment for these documents when submitting their offer response (that is, when they accept or reject the offer). However, if your organization has a DocuSign account, and if it's configured to allow the use of supplemental documents, you can obtain an acknowledgment from candidates for these documents using the e-signature functionality.
In this case, Dayforce automatically includes the attached documents in the envelope sent to DocuSign for the candidate, and when the candidate clicks Accept in their offer letter, the attached documents are displayed on the DocuSign page along with the e-signature request. Candidates are required to review and accept each document during the signing session, and then a record of their acknowledgment is recorded in Recruiting along with their e-signature.
When including documents in the envelope sent to DocuSign for electronic signature, note the following:
- Individual documents cannot be larger than 25 MB. 5 MB is the recommended maximum size per document.
- There is no limit to the number of documents in an envelope, but you might experience performance issues with large numbers of documents or with frequent requests from many candidates or employees. You might need to send a request to DocuSign to increase your DocuSign account’s call rate limit, which is set by default to 1,000 API calls per hour per account.
For more information about the candidate experience for viewing these documents and providing an e-signature, see Accept an Offer with an E-Signature. For more information about configuring the e-signature functionality, see Configure E-Signature for Offer Letters.