Job Requisition Details Section

Enter the name of the job requisition. This field doesn't have a character limit.

Select the Evergreen checkbox to configure the requisition to have an unlimited number of openings instead of a set number.

See Create Evergreen Job Requisitions.

Note: When this checkbox is selected, Dayforce grays out the Number Of Openings field in the Job Assignment Details section of the Details tab as it is no longer required.

Select the location where the employee will work in the Location drop-down list.

Select a job assignment in the Job Assignment drop-down list.

Note: You can only select a job assignment that exists in the selected location. Conversely, you can only select a location that has the selected job assignment. However, if you clear the selected job assignment or location, you can select from all job assignments or locations in the organization.

If you select a different Job Assignment, parameters in the Job Assignment Details and Job Details sections are overwritten with the details for the selected job assignment. This data is inherited from the Org Setup > Jobs and Job Assignments for that Job Assignment.

However, the Job Requisition Title parameter of the General section isn’t updated. Moreover, the Job Description and Additional Notes sections don’t update. This way, any edits you made to the job assignment and job description aren't overwritten.

If your organization uses Position Management, Dayforce shows the Position Name and Primary Location fields instead of Location and Job Assignment.

These fields are displayed only if your organization uses Position Management.

You can edit these fields as long as no candidates have been hired for the job requisition. Once a candidate has been hired, these fields become read-only.

The Managing Position field and Position Name field are filtered to show only options for positions that are vacant as of the request date for the requisition.

Select a job requisition status in the drop-down list.

The following are features of job requisition statuses:

• When you update a requisition's status from Open to Cancelled, Closed, Filled, or On Hold, Recruiting displays an option where you can choose to delete all postings associated with the requisition.
• Select No, and Recruiting still updates the requisition's status, but without deleting its postings.
• Once a candidate is hired through the Recruiting module, and all of the openings in the Number of Openings field of the Job Assignment Details section (described below) are filled, the status of the job requisition moves from Open to Filled, and all postings for the requisition are automatically ended. See Candidate Hiring.
• When a requisition has a status of Cancelled, Closed, Filled, or On Hold, you can create postings and candidates can apply to them. However, you cannot hire candidates for the requisition; the Hire button in the Candidates screen will not be enabled.

Select a date from the date picker. You can back date or forward date the request date, if needed. This will have no effect on the functionality of the requisition once it's added to the list.

Notes:

• The system doesn't allow you to define the Request Date setting with a date that falls after the Target Start Date setting.
• For requisitions that were created via a Job Requisition form, you cannot set the Request Date setting to a date that falls after the date that the Job Requisition form was approved.

This field is non-editable. It displays the name of the user who submitted the Job Requisition form or the Add Job Requisition Wizard.

Select a justification for opening the job requisition from the drop-down list.

Note: The options available in this list are configured by recruiting administrators.

Select the reason for opening the job requisition, either the New or Replacement option.

Based on your selection, the form dynamically displays the Vacating Employee or Similar Employee field. These allow you to select an employee’s work assignment to populate the form.

With this parameter, you select a similar or vacating employee to base the job requisition on.

Note: This parameter is only shown if you selected an option in the Reason for Opening drop-down list.

To use this parameter, type all or part of an employee's name or an employee number and select an employee from the filtered list. The list returns all employees in the organization, including those with terminated employment status.

If an employee was already selected, a confirmation message is displayed, and you can click the OK button to overwrite the details from the previous employee.

Type all or part of a user's name or an employee number and select a user from the filtered list. This will be the hiring manager assigned to the job requisition. It can be you or another user.

See Assigned Hiring Manager.

If your organization uses Position Management, Dayforce shows the Managing Position field instead.

Type all or part of a user's name or an employee number and select a user from the filtered list.

See Assigned Recruiter.

Note: Users are only displayed in the Assigned Recruiter field if an administrator has added them to the Recruiting module as a recruiter user.

Role feature access: Recruiting > Recruiting > Job Requisitions > Include E-Signature in Offer Letter

Select the checkbox to request an e-signature from candidates when they click Accept for a job offer associated with the job requisition.

Note: This checkbox is displayed by default. The DocuSign e-signature functionality must also be set up for your organization. See Configure E-Signature for Offer Letters.

Role authorization access: Recruiting: Additional Job Requisition Users

Select the user groups and any additional users that you want to assign access to for the requisition. When someone is assigned as an additional user or member of a group, the associated job requisition is displayed for them when they go to Recruiting > Job Requisitions. This allows them to view the details and monitor the status of the requisition.

See Assign Additional Users to Existing Job Requisitions.

Role feature access: Recruiting > Recruiting > Job Requisitions

The Candidate Status Mapping field provides information about which mapping is used for the job requisition. You can add, change, or remove a mapping selection at any point before assigning candidates to the job requisition. Once candidates are assigned, you can still remove the mapping for the requisition, however, you can no longer add a new mapping or change the existing one. If you need to change the mapping selection, you must close the existing requisition and create one for the job.

Dayforce displays an information icon next to the Candidate Status Mapping field which you can click to open a dialog box with the mapping details.

Role authorization access: Recruiting: Additional Job Requisition Assessment

The Assessment and Delivery Method fields provide information about which assessment is used for the requisition, and how it is sent to candidates when they apply for a job. These fields are read-only in the Details tab. Once a job requisition has been approved in a workflow or saved in the Add New Requisition wizard, the Assessment and Delivery Method fields cannot be edited. If you need to change the assessment selection, you must close the existing requisition and create one for the job.

Note: These fields are only displayed when integration with a third-party assessment service provider is configured for your organization. See Recruiting: Additional Job Requisition Assessment.

Important: This functionality is only supported for OpenAPI and Sterling Direct integrations configured in System Admin > External Integrations.

Role feature access: Recruiting > Recruiting > Job Requisitions > Assign Background Screening Mapping

The Background Screening Package and Background Screening Billing Code fields display the values that will be populated by default when users create background screening orders for candidates.

If you are authorized to edit these fields, you can add, update, or remove the values. When you select an option in the Background Screening Package field, the options in the Background Screening Billing Code field are filtered automatically based on the package configuration with your background screening provider.

Sends pre-hire questionnaire requests automatically after candidates accept their job offers. When selected, the following fields are available:

• From: The sender of the questionnaire email. This can be the hiring manager or recruiter, if their business email addresses are available. Your name is also shown, if your business email is available and you are neither of these individuals. The system email address from the Candidate Communication Email Address setting in Recruiting Setup > Client Properties is also listed.
• Pre-Hire Questionnaire Template. See Configure Pre-Hire Questionnaire Templates.
• Expiration in Days: The number of days before the link will expire, after which candidates will not be able to access the questionnaire.

See Send Pre-Hire Questionnaires.