Internal Candidate Hire Form Fields

Employee Details (Section)

The hire date (start date) for the candidate.

When you submit the form, Dayforce creates a new employment status record in the employee's profile with the hire date as the effective date. For internal candidates, the hire event is considered a change in job assignment rather than a new hire, so the employee's original hire date remains the same.

(Optional) The employee’s onboarding policy.

After the form has been approved, the onboarding policy is added to the employee’s record in the Employment > Onboarding Policies screen of People. The assigned manager can then view the internal hire’s details in the Onboarding feature and monitor both the employee and manager checklist for the associated onboarding activities.

For more information, see Set Up Onboarding Policies in the Onboarding Guide.

Location and Job Assignment (Section)

Note: If Position Management is enabled on your Dayforce instance, this section is replaced with the Primary Position section.

The location and job assignment are carried over from the requisition details, but you can update them as needed.

In general, you can hire candidates only for locations that you have access to.

Select the checkbox if the employee will work remotely. When the form is processed, your selection is carried over to the Virtual checkbox in the Work > Work Assignments screen of the employee's profile in People.

Identifying the employee as virtual ensures that any applicable taxation requirements are based on the employee’s residence or work location.

The job assignment change reason.

Note: This field is mandatory if the Change Reason Is Mandatory checkbox is selected in the General section of the Properties tab in System Admin > Client Properties.

Managers (Section): This section allows you to review and update the employee's current manager.

Note: If Position Management is enabled on your Dayforce instance, the manager is selected in the Primary Position section.

Shows which method Dayforce uses to derive the employee's current manager:

• Org: The employee's manager is derived based on their work assignment location (the employee doesn't have a direct manager).
• Job Assignment: The employee's manager is derived based on their job assignment (the employee doesn't have a direct manager).
• Direct: The employee's manager is directly assigned to the employee.

Primary Position (section)

This section is only shown if Position Management is enabled in Dayforce. If your organization doesn't use Position Management, Dayforce shows the Location and Job Assignment section.

The positions available in the Primary Position section depend on the user’s Position Management access authorizations. See “Access Authorizations for Position Management Forms” in Position Management Self-Service Forms in the Dayforce Implementation Guide.

Status and Compensation (Section)

Note: Pay grade-related fields are shown only if the Pay Grade access authorization and the necessary pay grade field access authorizations have been enabled for your user role in the Authorizations tab of System Admin > Roles.

The reason for the employment status change. For example, select Promotion to indicate that the status change is associated with a promotion.

When the form is processed, this value is shown in the Reason field for the associated employment status record in the Employment > Employment Settings screen of the employee's profile in People.

The employee’s pay group. This is the pay cycle for a group of employees, defining the frequency of pay periods and when payroll records need to be reviewed, approved, and transmitted to your payroll application.

Moreover, a pay group is required to support Dayforce Benefits calculations.

The number of hours the employee will typically work during the first half of a month in the Semi Monthly Hours (Top) field, and the second half in the Semi Monthly Hours (Bottom) field.

These values are used to support guaranteeing worked hours for non-weekly based pay periods.

Depending on the pay type selected, either the employee's hourly base rate or annual salary. The alternate setting is locked in read-only mode based on the pay type.

Dayforce automatically calculates the equivalent value and shows it in the read-only setting.

The hourly rate that the employee is paid while on vacation.

The alternate hourly rate for the employee. Typically, the alternate rate is applied to part-time employees who earn a higher pay rate before working beyond an amount of weekly hours.

The hourly rate that the employee is paid when working overtime.

The overtime rate is used only in Fair Labor Standards Act (FLSA) overtime calculations.

Compensation History (Section): This section is read-only.

Note: To view the employee's compensation history, you must be assigned Can Read permission for the Employee Pay Information access authorization in System Admin > Roles. Otherwise, the form displays 'No Results Found.'