Before you can upload logos in Recruiting Setup > Branding Management, in the Image Management tab, you must enable access to the Recruiting Logo document type.
Before You Begin: The steps described in this section don’t apply to the default Recruiting logo that you upload via Site Setup.
There are two types of access that you must define:
- Access for uploading files to the Image Management tab of Branding Management. You typically enable this access for yourself and other administrators.
- Access for using logos once they have been uploaded. You typically enable this access for users who configure client career sites or create offer letters.
You define these access rights using the Recruiting Logos document type in Documents > Admin > Document Types.
Document types are used in Dayforce to define key information about documents and image files, such as where in Dayforce a specific file is used, which file formats are supported, and who can upload or access certain files. All image files that you upload in the Image Management tab of Recruiting Setup > Branding Management are associated with the Recruiting Logo document type by default.
Note: The Recruiting Logo document type doesn't control access to the logo that is configured via the Site Setup feature.
Assign Access to the Recruiting Logo Document Type
To enable user role access to the Recruiting Logo document type:
- Go to Documents > Admin > Document Types and select the Recruiting Logo document type.
- Use the Available Roles and Roles columns below the list to define which user roles can access files with this document type, and specify if they have Create, Read, Update, or Delete access to these files. You don’t need to configure the Visible To drop-down list.
- Important: By default, the Candidate role is selected. In order for candidates to see the logo in the offer letter, career site, or job application, the Candidate role must have at least Read access to the Recruiting Logo document type. Therefore, you must not remove its Read access at any time. As a safeguard, the system prevents you from removing this role from the list.
- Assign the roles that can upload Recruiting logos and add logos to client career sites. You should typically give each of these roles Create, Read, Update, and Delete access to the Recruiting Logo document type.
- Assign any roles that will need to attach a logo to the offer letter, such as recruiters. For users to attach documents to the offer letter, their role must have at least Read access to the Recruiting Logo document type.
- Click Save.
Note the following when assigning the Recruiting Logo document type to user roles:
- You don’t have to add every role in your organization to allow internal users to see logos when they apply for jobs, or when they receive an offer letter. When internal users browse for jobs on the internal client career site (that is, Careers), apply for jobs, or respond to offer letters, they are considered candidates. This means that as long as you assign the Candidate role at least Read access to the Recruiting Logo document type, internal users will see the correct logo in the various areas of the Recruiting module.
- If a user is the approver of an offer letter in Message Center, their role doesn't need to have access to the Recruiting Logo document type to see the logo. In this case, the logo is embedded in the read-only offer letter form.
- You should give any role that will use the features in Recruiting (for example, the Job Requisitions tab) at least Read access to the Recruiting Logo document type. If a user's role doesn't have read access, and they try to view an offer letter that was sent out to the candidate, the system doesn't display logos that were uploaded from the Recruiting Logos feature. In this case, the system displays the default Recruiting logo (that is, the logo uploaded via Site Setup). However, if there is no default Recruiting logo updated, a broken link is displayed in the offer letter.