Decline Candidates (Improved Recruiter Experience)

- Improved Recruiter Experience -

When you decline candidates, their application is no longer considered for a job requisition. In the Improved Recruiter Experience, they are moved to the Disqualified Candidates tab.

You can decline candidates for job requisitions in Filled, Closed, On Hold, or Canceled statuses. The candidates can't be in Hired status or already in Declined status.

Role feature access: Recruiting > Recruiting > Actions > Decline Candidates

To decline one or more candidates: 

1. Click Decline in the toolstrip from either of the following:
   • In the Candidates tab of Recruiting > Job Requisitions. You can select multiple candidates to decline all at once.
   • In any candidate's job application profile.
2. The Decline Candidate Applications side panel shows the candidates you selected. Click more if the list is long and you want to see all of them.
3. Select the reason you're declining them from the Decline Reason list.
4. Select the Notify Candidates checkbox to notify candidates that their applications are declined. They aren't notified when you clear the checkbox.
5. To see the notification text, go to the notification workflow settings. See Configure Notification Workflows for Letter Responses in the Letter Management Guide.
5. To add a note with more information, expand the Add Note section and enter the text. Authorized recruiters and managers can see this note, but it isn't shared with the candidates. In this section you can also specify where the note is attached (to the job requisition or the candidate profile) and who is able to see it (everyone, or only you).
6. To add candidates to one or more talent pools so that you can quickly find them for future opportunities, expand the Add to Talent Pool section.
7. Click Submit.

When you click Submit, the system sets the status of the selected candidates to Declined. The decline reason and note are added to their application records. A record is added to the Activity tab of the requisition, listing the number of candidates you declined.

The declined candidates are moved to the Disqualified Candidates tab with status Declined. The decline reason is listed in the Disqualification Reason column.