Configure Right to Work Verification - Sterling

Before You Begin: This functionality is designed to help customers manage compliance with right to work legislation in the United Kingdom. To complete the configuration described in this section, you must first contact Sterling to create an account and obtain the "Client ID" and "Password" tokens required for integration. You will also have to provide Sterling with the credentials for a user in your organization so that they can authenticate the integration when sending survey data to Dayforce. It's recommended that you create an "Integration User" account in Dayforce that can be used specifically for integration purposes.

After creating an account with Sterling, you must do the following to enable the RTW functionality in Dayforce:

• Complete the integration between Dayforce and Sterling:
  1. Go to System Admin > External Integrations.
  2. Click Add.
  3. In the External Integration Group drop-down list, click Right To Work.
  4. In the Provider drop-down list, click Sterling.
  5. In the Effective From field, enter the start date for the integration.
  6. (Optional) In the Effective To field, enter the end date for the integration.
  7. In the Tokens section, enter a value in the Client ID and Password fields. These tokens are provided to you by Sterling when you create an account. The Dayforce URL field is read-only and is displayed in this screen for informational purposes only. This is the URL that you must provide to Sterling to receive RTW results in Recruiting.
  8. Click Save.
  9. Note: You can only have one active RTW integration at a time. If you already have an active RTW integration you will have to end-date it before saving the new integration.
• For more information about configuring external integrations, see Configure External Integrations for Recruiting.
• Assign the Post Right To Work Data feature to the defined integration user (that is, the user whose credentials were provided to Sterling for the RTW integration) as follows:
  1. Go to System Admin > Roles.
  2. Select the integration user's role.
  3. In the Features tab, assign the HCM Anywhere > Web Services > Post Right To Work Data feature.
  4. Click Save.
• Assign access to the New Right To Work Order button and RTW results in candidate profiles and in the Candidates tab of Recruiting > Job Requisitions for the necessary user roles:
  1. Go to System Admin > Roles.
  2. Select the role that you want to assign access to.
  3. In the Features tab, assign access to one or both of the following features:
     • Recruiting > Actions > Right to Work Order: Enables the New Right To Work Order button in the Candidates tab of Recruiting > Job Requisitions and in candidate profiles.
     • Recruiting > Job Requisition > Right to Work Results: Enables RTW order statuses, indicators, and documents in the Candidates tab of Recruiting > Job Requisitions, as well as the Right to Work section in the Candidate Info tab of candidate profiles.
  4. Click Save.
• Assign access to RTW documents in Recruiting for the integration user, hiring managers, and recruiters as follows:
  1. Go to Documents > Admin > Document Types.
  2. Do the following for the Supporting Candidate Document and Confidential Identifications document types:
     1. Select the document type.
     2. In the Available Roles list, select the role that you want to assign access to.
     3. Click the right arrow ( ) to move the roles from the Available Roles list to the Roles list.
     4. In the Visible To drop-down list, select Manager.
     5. Specify the permissions for the role using the Create, Read, Update, and Delete checkboxes.
     6. Note: For the integration user's role, you must select at least Create for the Confidential Identifications document type. This allows the RTW documents from Sterling to be added to the Recruiting feature. For manager and recruiter roles, you must select at least Read so that they can view the documents in Recruiting.
  3. Click Save.
• (Optional) If you want to restrict hiring for candidates who are found to have no work rights or limited work rights, configure the Restrict Hiring Based on Right to Work Status client property in Recruiting Setup > Client Properties. See Configure the Restrict Hiring Based on Right to Work Status Client Property.