Configure HireRight I-9 Screening

Before You Begin: Each organization that plans to use this feature must first create an account with HireRight. When the account is created, HireRight provides you with an account code that you need to complete the integration with Recruiting.

This section describes how to configure HireRight I-9 screening in Dayforce.

Note: HireRight I-9 screening is a separate application from HireRight employment background screening. See Configure HireRight Background Screening. Your organization can integrate Recruiting with both screening applications, or one without the other.

Complete the Integration

To set up the integration between Dayforce and HireRight:

1. Go to System Admin > Client Properties.
2. Click the Properties tab.
3. In the Account Code for HireRight Screening field (in the General section), enter the account code that HireRight provided you with.
4. Note: Dayforce doesn't create or maintain HireRight accounts on behalf of organizations.
4. Click Save.

Choose HireRight as Your Screening Service

To define HireRight as your screening service choice for Recruiting:

1. Go to Recruiting Setup > Client Properties.
2. Select the Candidate Screening Service Choice client property, and then do one of the following in the Value field to define which of the HireRight services your organization will use:
   • Enter 1 for only HireRight background screening.
   • Enter 3 for only HireRight I-9 screening.
   • Enter 1,3 for both HireRight background screening and I-9 screening.
3. Click Save.

(Optional) Configure Dayforce to Receive Personally Identifiable Information

Important: To use this functionality, you must contact your HireRight representative and authorize the release of personally identifiable information (PII) to Dayforce. Enabling this client property without providing this authorization to your provider might cause issues or delays for your background screening requests.

Enable the Retrieve PII from screening provider recruiting client property to allow Dayforce to retrieve and store personally identifiable information (PII), such as date of birth and SSN information, when provided by candidates during their background screening.

When this client property is enabled, this PII is provided by your background screening provider (HireRight), stored in Dayforce, and used to automatically populate the Candidate Hire form if you choose to hire the candidate.

To set this property: 

1. Go to Recruiting Setup > Client Properties.
2. Select the Retrieve PII from screening provider client property, and select the appropriate radio button:
   • Enable this feature
   • Disable this feature. This option is selected by default.
3. Click Save.

Set the System Role

Ensure that the Background Screening Integration System Role is available in the System Admin > Roles feature. This role is shown only when you log in using a system user role. The integration uses this role to insert and update background screening data in Recruiting.

Assign User Role Access

Assign the necessary user roles access to the screening functionality in candidate profiles and in the Candidates tab of Recruiting > Job Requisitions:

1. Go to System Admin > Roles.
2. Select the role that you want to assign access to.
3. In the Features tab, assign one or all of the following role features as needed:
4. • Under Recruiting > Actions:
     • I-9 Screening Order: Users can create I-9 screening orders in the Candidates tab and in candidate profiles.
   • Under Recruiting > Job Requisitions:
     • I-9 Screening Results: Users can view and manage existing I-9 screening orders in the Candidates tab and in candidate profiles. Users can also access the status link in the I-9 Screening Order column of the Candidates tab.
4. Click Save.

Set Up Single Sign-On

Set up single sign-on for each Dayforce user who will have access to HireRight by providing HireRight with each user's business email address (found in the Personal > Contact Information screen of People). Then HireRight can create login credentials for each user.

Note: For recruiters (including non-employee recruiters), you can export a list of names and email addresses from Recruiting Setup > Recruiters.