Before You Begin: Status updates that are triggered by screening questions, for all candidate statuses, are only supported for external candidates and not for internal candidates. For example, if an internal candidate answered one of these questions, their status wouldn’t be automatically updated.
In Recruiting Setup > Candidate Status, administrators create and manage candidate statuses that allow recruiters and other authorized users to track candidates' progress in Recruiting.
Candidate statuses are grouped by status type (defined in the Status Type column of Recruiting Setup > Candidate Status). Status types are used to ensure that the organization has the minimum number of candidate statuses to describe each part of the recruiting process. There must be at least one candidate status for each of the candidate status types.
The following status types are used:
- New: Identifies new candidates for a job.
- In-Progress: Identifies candidates who are under consideration for a job.
- Offered: Identifies candidates who were offered a job.
- Hired: Identifies successful candidate who were hired for a job and added to the system as an employee (that is, the New Hire or Internal Candidate Hire form was processed for them).
- Declined: Identifies candidates who were declined for a job.
Note: There's also a set of system statuses used for offer management in the Recruiting module. See Configure Offer Statuses.
The New, Hired, Offered and Declined status types come preconfigured, but you can create as many candidate statuses with the In-Progress status type as needed. For example, an organization might want to track the following situations:
- A recruiter reviewed a candidate's application.
- A recruiter contacted a candidate to schedule an interview.
- A candidate went through the background screening process.
To track these situations in Recruiting, an administrator can create the Reviewed, Scheduled, and Screened candidate statuses and assign each the In-Progress status type, because they represent situations where a candidate moves further along Dayforce process towards potential hire.
The following topics provide more detail about adding and managing candidate statuses: