Configure Application Acknowledgment Workflows

The following instructions describe how to create a workflow that sends a separate notification to internal and external candidates when they submit a job application. The notification is sent out as soon as candidates submit Dayforce.

When configured correctly, the workflow should look as follows:

Adding a condition node to the workflow to send separate notifications to internal and external candidates is optional. You can omit this node from the workflow and send the same notification to both internal and external candidates.

To add an application acknowledgment workflow:

1. Go to Workflow Administration > Workflow Designer and click Add.
2. In the Properties tab for the workflow, complete each field as follows:
3. • Name: Enter a name for the workflow.
   • Description: Enter a description of the workflow.
   • Effective From and Effective To: Enter a start and end date for the workflow to define the period when it will be active and available for users in Dayforce.
   • Reference Code: Enter a unique reference code for the workflow.
3. In the Diagram tab, add a Start node, three Condition nodes, two Notification nodes, and an End node. You should arrange the nodes so that the Start node and Condition nodes are in one row and the Notification nodes and End node are below them as shown in the following screenshot:
4. 
4. In the Node Properties panel, rename each Condition and Notification node as follows:
5. Note: You open the Node Properties panel by selecting the node in the diagram.

6. Names for the Condition and Notification nodes

   Node (from left to right)	New Name
   Condition	Condition - Is New
   Condition	Condition - Is Automatic
   Condition	Condition - Is Internal
   Notification	Notification - New Auto Internal
   Notification	Notification - New Auto External

7. The workflow should look as follows:
8. 
5. Add the following connections for each node in the diagram:
6. Note: You define a connection response by clicking the connection (so that a solid red square appears at the start of the connection), and then selecting an option in the Response field of the Link Properties panel.

7. Node connections

   Node	Connections
   Start	Connection from the Start node to the Condition - Is New node.
   Condition - Is New	Connection with a True response from the Condition - Is New node to the Condition - Is Automatic node.
   	Connection with a False response from the Condition - Is New node to the End node.
   Condition - Is Automatic	Connection with a True response from the Condition - Is Automatic node to the Condition - Is Internal node.
   	Connection with a False response from the Condition - Is Automatic node to the End node.
   Condition - Is Internal	Connection with a True response from the Condition - Is Internal node to the Notification - New Auto Internal node.
   	Connection with a False response from the Condition - Is Internal node to the Notification - New Auto External node.
   Notification - New Auto Internal	Connection from the Notification - New Auto Internal node to the End node.
   Notification - New Auto External	Connection from the Notification - New Auto External node to the End node.

8. The connections should look as follows:
9. 
6. In the Node Properties panel, configure the properties for each node as follows:

7. Node properties

   Node	Configuration
   Condition - Is New	In the Expression field, click Create Expression and then paste the following expression in the displayed dialog box: <<CandidateCommunicationData.JobPostingApplicationStatusXrefCode>> EQUALS "NEW"
   Condition - Is Automatic	In the Expression field, click Create Expression and then paste the following expression in the displayed dialog box: <<CandidateCommunicationData.IsAuto>>
   Condition - Is Internal	In the Expression field, click Create Expression and then paste the following expression in the displayed dialog box: <<CandidateCommunicationData.IsInternal>>
   Notification - New Auto Internal	In the Message Subject and Message Body fields, click Create Expression and then enter the content that internal candidates will receive. In the Send to Recruiting Recipients field, select Candidate.
   Notification - New Auto External	In the Message Subject and Message Body fields, click Create Expression and then enter the content that external candidates will receive. In the Send to Recruiting Recipients field, select Candidate.
   End	In the Message Subject field, click Create Expression and then enter the subject for the message in the displayed dialog box. In the Send Error To User field, select one or more users to send the notification to when the workflow ends.

7. Click Save.