You can access information about your organization's internal and external candidates from their candidate profiles, job application profiles, and lead profiles.
Candidate Profiles
Candidate profiles aren't linked to any particular job requisition or job posting and include a general overview of the candidate's personal information and experiences. A record exists for each candidate profile. When the candidate applies for jobs, their job applications are linked to this record.
For external candidates, Recruiting creates candidate records in the following ways:
- Using the information the candidate saved in their client career site account profile. Candidates who have registered for their account can update this information at any time.
- Using their contact information, which is used to create records for candidates who apply for a job without registering for an account, candidates who are added by recruiters, and candidates imported from external sources. Candidates can access and update this information when they register for an account. See Job Applications without Registration.
For internal candidates, Recruiting creates candidate records in the following ways:
- Using the information saved in the employee's career profile in the Career > Overview screen in Profile. The details displayed in these candidate profiles are read-only, ensuring that the information appears as configured by the employee in the Profile feature.
- Note: Recruiting creates candidate records for employees only after they've accessed the Career > Overview screen in Profile for the first time.
- Using career profile information provided by recruiters.
Note that profiles for following employees might not exist, or might not be viewable in Recruiting:
- New employees who never accessed the Career > Overview screen in Profile.
- Employees who were hired outside of the Recruiting.
- Employees who are excluded from profile searches by administrators, or who exclude themselves from profile searches.
You can view candidate profiles in Recruiting > Candidate Management and Recruiting > Talent Pools. If the candidate didn't create a candidate profile, information from their most recent job application is shown instead.
Note: Sub-tabs showing information for assessments, questionnaires and communication might provide sections for both candidate profiles as well as for applications.
Job Application Profiles
Job application profiles are separate records that exist for each job application a candidate makes to a job requisition or job posting. These records include all of the information that the candidate submitted as part of their job application. When candidates provide a resume, the system scans it to add all relevant information.
These records can't be changed for legal and compliance purposes. The original application is preserved exactly as submitted to maintain an auditable record of what was reviewed when the candidate was considered for the job.
Candidates have a unique record for each job application that they submit. However, if they apply for a job more than once, the duplicate applications are declined by the system. See Duplicate Applications Automatically Declined.
You can view job application profiles in several ways:
- Open a profile from the candidates list for a job requisition. These lists are available from Recruiting > Recruiter Insights, Recruiting > Job Requisitions and Recruiting > Talent Pools.
- Click View Application when viewing any job requisition from the Jobs Applied For tab in candidate profiles or job application profiles.
Lead Profiles
Lead type contact entities (“leads”) are sent to Dayforce from external vendors using the Recruiting API. These vendors might be supporting Candidate Relationship Management (CRM) systems, for example. Lead profiles are identified as Never an Employee – Lead in the Candidate Type field in candidate profiles and job application profiles. Lead profiles contain fewer details than candidate profiles. Recruiters can hire leads directly, without needing to manually recreate the candidate records. However, they need to obtain any information that's required by the hiring form but missing from the lead's profile.
More Information
The following topics provide more information about candidate profiles and job application profiles in Recruiting: