You can access information about your organization's internal and external candidates in the candidate profiles and job application profiles available throughout Recruiting.
Candidate and job application profiles are described in more detail in the following sections.
Candidate Profiles
Candidate profiles aren't linked to any particular job requisition or job posting and include a general overview of the candidate's personal information and experiences. Candidate profiles are created as follows:
- For external candidates, Dayforce creates a candidate profile using the information saved in the candidate's client career site account profile (if available) or using the details submitted as part of their first job application.
- For internal candidates, Dayforce creates a candidate profile using the information saved in the employee's career profile in the Career > Overview screen in Profile. The details displayed in these candidate profiles are read-only, ensuring that the information appears as configured by the employee in the Profile feature.
- Important: Employees who were hired outside of the Recruiting feature and who have never applied for a job through the Careers feature might not appear in Recruiting, unless their profile was added by a recruiter. Dayforce only creates a candidate profile for these employees after they've accessed the Career > Overview screen in Profile for the first time. Further, employees who were excluded from profile searches by an administrator or who opted out of profile searches in the Career > Overview screen in Profile might not appear in Recruiting.
You can view candidate profiles in Recruiting > Candidate Management and Recruiting > Talent Pools. If there isn't a candidate profile, their most recent job application data is shown instead.
Note: Sub-tabs showing information for assessments, questionnaires and communication might provide sections for both candidate profiles as well as for applications.
Job Application Profiles
Job application profiles are linked to a particular job requisition or job posting and include all of the information that the candidate submitted as part of their job application. Sovren, a third-party parsing tool, is used to automatically place data from the candidate's resume and other parts of their job application into their profile.
Candidates have a unique profile for each job application that they submit and Dayforce displays the appropriate job application profile based on the job requisition or posting that you are viewing.
For example, when a candidate applies for the "Customer Service Representative" job, Dayforce creates a job application profile for that application and associates it with that requisition. When viewing the candidates for that job requisition, the associated job application profile is displayed by default. Six months later, when the candidate applies for a "Sales Representative" job, Dayforce creates a new, separate job application profile for that job requisition. When you view the candidates for the sales representative job, you only see the information that the candidate submitted for the sales representative job, and not the information submitted for the customer service representative job.
You can view job application profiles in several ways:
- Open a profile from the candidates list for a job requisition. These lists are available from Recruiting > Recruiter Insights, Recruiting > Job Requisitions and Recruiting > Talent Pools.
- Click View Application when viewing any job requisition from the Jobs Applied For tab in candidate profiles or job application profiles.
More information
The following topics provide more information about candidate profiles and job application profiles in Recruiting: