After you link a candidate to their former Dayforce employee record, the system displays the following, depending on the status of the employee record that was linked to.
In the Improved Recruiter Experience, the Candidate Type column in candidate lists shows whether candidates are current employees, former employees, or never were employees.
In the Classic Recruiter Experience:
- If the candidate was linked to an employee record with a status of terminated, Recruiting displays the Candidate is a former employee icon (
) next to their name. - If the candidate is linked to an employee record with a status of Active or Inactive, the Candidate is a current employee icon (
) is displayed next to their name, instead of the Candidate is a former employee icon (). The linked candidate will appear as internal in Recruiting.
Consider an example where a current employee accidentally applies for a job through the client careers site instead of Careers (that is, where internal candidates apply). As a result, the employee is listed as an external candidate in the Candidates tab for the job requisition, even though they are actually an employee. With the linking feature, recruiters can link this candidate back to their employee record to make them an internal candidate, even though they originally applied externally.
When you open the linked candidate's profile, Recruiting populates the Employee Profile section with the employee record that you linked the candidate to.
Notes:
- The ability to view employee information in the Candidate Profile window is subject to the same access authorizations as the employee record in the People feature. If a specific authorization isn’t granted, Recruiting doesn't display the individual item (for example, Number in the example above.)
- You can only see the Pay Information section if you are assigned the Recruiting > Recruiting > Actions > Employee Profile Annual Salary role feature.
- Linking a candidate updates their status everywhere in Recruiting. For example, a candidate linked to their former employee record will be identified as a former employee in all requisitions they are associated with, as well as future jobs requisitions.
When you hire a candidate who was linked to an employee record, the system assigns them their original employee number and record instead of creating a new one. The system also effective-end dates their previous information (for example, their phone number) to ensure that the latest information is on file.
In order for the system to use the original employee number on rehire, the following conditions must be met:
- You must enable the Enable SSN Validation client property in the Employee section of the Properties tab in System Admin > Client Properties.
- The employee's SIN/SSN/National ID number, last name, and country need to be the same as their original employee record.