Use this form only if your organization uses Position Management. If your organization doesn’t use Position Management, use the corresponding form without (Position Management) added to its name.

The New Hire with Contract (Position Management) form records the details of a newly hired employee who has a work contract. It contains the same fields as the New Hire (Position Management) form, with an additional section for work contracts.

Note: The Work Contract drop-down list isn’t a required field. When users complete this form without specifying a work contract, the form functions as the standard New Hire (Position Management) form.

Submitted and processed forms create a new employee record in the People feature.

In the Primary Position section, you assign the new employee to a position in the organization hierarchy. Select the Interim Position? checkbox if the employee will be an interim occupant. With the checkbox selected, the Position Name list is filtered to show only positions that support interim occupancy. The Managing Position drop-down list includes managers that have vacant positions under them as of the hire date that you entered on the form. The Position Name list shows positions under the selected manager that are vacant as of the hire date. If no hire date is entered, the lists are filtered as of today's date. You must select a manager first before you can select a position and location.

The positions available in the Primary Position section depend on the user's Position Management access authorizations. See "Access Authorizations for Position Management Forms" in Position Management Self-Service Forms.

When you assign a work contract in this form that overlaps an existing contract for the employee, Dayforce end-dates the original record and creates a new record. End-dating follows these rules:

  • If the new work contract starts during an existing work contract, the existing work contract is end-dated one minute before the new work contract.
  • If the employee has future work contracts, the new work contract is end-dated one minute before the next soonest work contract.

Submitted and processed forms create a new employee record in the People feature. The selected location becomes the primary work assignment for the employee. If there are multiple locations associated with the position, they become secondary work assignments. The employee is also assigned as the occupant for the position that you selected in the Primary Position section. You can view their occupancy in the hierarchy in Organization Designer > Positions.