Void Checks (Pay Run Management)

If a stop has been put on a check because, for example, an employee lost a check or the wrong amount was issued on the check, you can void one or more checks. Use the Auto Void dialog box in the Checks sub-tab of Payroll > Pay Run Management. In this dialog box, you can select one or more checks that you want to void and add them to the Checks sub-tab.

After the void process is completed, the amount of the check is removed from the employee’s earnings for the pay period. You can verify that the void was processed by looking for a negative value in the Net Pay column of a Payroll Register Report.

The information in the voided check is also removed from the employee’s insurable earnings and hours for the pay period to which the check applies. In addition, insurable earnings from the voided checks aren’t included in Records of Employment.

Note: You can only void system-generated checks that were committed as part of a pay run or committed on-site checks.

The following screenshot illustrates a sample Auto Void dialog box:

To void checks:

1. Go to Payroll > Pay Run Management.
2. Load a pay run, and click the Checks sub-tab.
3. Click Auto Void to open the Auto Void dialog box.
4. Enter the name of the employee to whom the check was issued.
5. Enter the date range during which the check was issued.
6. Click Search. The application returns a list of the checks that you can void.
7. Select the checks that you want to void.
8. (Optional) Select a reason for voiding the check in the Reason drop-down list, and then, click OK > Save.

When you select a reason, the following happens:

• The check reason code applies to any checks that you select in the dialog box.
• The reason code applies to any auto-void checks in the Reason column of the Checks sub-tab in the Pay Run Management or Data Entry tabs.

Each check that you selected is displayed separately in the Checks sub-tab, as seen in the following screenshot: