Void Checks (Data Entry)

If a stop has been put on a check – because, for example, an employee lost a check or the wrong amount was issued on the check – you can void one or more checks in the Checks sub-tab of Payroll > Data Entry using the Auto Void dialog box. In this dialog box, you can select one or more checks that you want to void and add them to the Checks sub-tab.

When the void process is completed, the amount of the check is removed from the employee’s earnings for the pay period. You can verify that the void was processed by looking for a negative value in the Net Pay column of a Payroll Register Report.

The information in the voided check is also removed from the employee’s insurable earnings and hours for the pay period to which the check applies. As well, insurable earnings from the voided checks aren’t included in Records of Employment.

Note: You can void garnishment payments, but only if they are currently active. Leave the Effective to date blank or set it to a date that is greater than the pay date of the pay run in which the void is processed.

Important: There are two different types of logic when it comes to garnishments. When processing garnishments, Dayforce looks at the dates within the pay period. If the record is active for just one day in the pay period, the deduction will be processed. During an auto void, Dayforce looks at the pay date and if the garnishment is still active on that day.

To void checks:

1. Go to Payroll > Data Entry and click the Checks sub-tab.
2. Click Auto Void to open the Auto Void dialog box.
3. Enter the name of the employee to whom the check you want to void was issued.
4. Enter the date range within which the check was issued.
5. Click Search. The application returns a list of the checks that you can void.
6. Select the checks that you want to void. If you want to void all of them, click the select all checkbox at the top of the list.
7. At the bottom of the Auto Void dialog box, select the pay run to which you want to add the voided checks to, and then click OK. You can select the current pay run that is open, the next scheduled pay run, and off-cycle pay runs that are open and associated with the current and next pay runs of the pay group.
8. The application closes the Auto Void dialog box and adds the voided checks to the Checks sub-tab, as shown in the following screenshot:
9. 
10. Each check that you selected is displayed separately in the Checks sub-tab.
8. Click Save.