You can pay auto pay employees in Payroll using schedule cost data that's generated from WFM pay policy rules for the current pay period. For example, this functionality can be used for employees who, based on their pay policy, receive a premium for their regular scheduled hours.
This functionality allows organizations that use pay current practices (that is, who have dates that are future to the commit date included in pay checks) to forecast pay based on hours and rates that are calculated via the WFM pay policy. Dayforce then reconciles the forecast schedule cost data with the actual timesheet data (for example, pay adjustments for sick days or overtime) from the time collection period and can perform the necessary auto pay reductions.
The following is a summary of the schedule forecast pay process:
Auto pay based on schedule cost has the following process flow:
- Time is entered in the Schedules feature, populated based on the employee's assigned shift rotation or manually entered.
- Dayforce runs the WFM pay policy rules and generates schedule cost data such as shift premiums.
- In Payroll, Dayforce calculates auto pay based on the schedule cost data from Schedules that corresponds to the pay period.
- In the Time Data tab of the employee slide-out panel in Payroll, the Schedule column indicates when a time entry is derived from Schedules.
- Earnings such as sick pay or overtime don’t come over from WFM as part of the schedule cost forecast. Instead they are populated in the timesheet based on manager approval. Dayforce can reduce earnings from the forecasted auto pay based on the configuration of the Auto Pay Rule. For example, eight hours of sick pay reduces forecasted auto pay by eight hours.
- Dayforce reconciles the schedule cost data with timesheet data from the current time collection period as well as retroactive timesheet updates. For example, if sick pay doesn’t qualify for a premium, then the premium that was paid out based on schedule cost forecasting for the day the employee was sick needs to be reversed. The Schedule Adjust column is used to indicate when a time entry derived from schedule cost forecast data in the current or previous pay run has been reversed.
- After the forecast schedule data is adjusted, the Schedule and Schedule Adjust checkboxes will no longer be selected for subsequent adjustments of those entries. This is because at this point you are making adjustments to actual timesheet data and not scheduled forecasts.
See Configure Schedule Forecast Pay in the Dayforce Implementation Guide.