Validate Payroll

Before you can commit payroll, you must validate it in Payroll. Validating payroll instructs Dayforce to simulate the payroll commit process, and then report any errors or problems that might prevent the payroll from processing in the Dayforce Back Office.

Dayforce Back Office is responsible for a variety of payroll processing tasks including routing information, printing physical checks, pay stubs, or reports that are then distributed.

Dayforce checks the delivery package setup, legal entity bank account setup, tax configurations, and employee personal information for potential problems.

Ideally, configuration for this pay group has already been performed, and the records that Dayforce relies on to process payroll are complete. If you are unsure how to address any problem message or prompt that Dayforce shows when validating payroll, contact your system administrator.

To validate a pay run from the Overview tab:

1. Go to Payroll > Overview.
2. Select the checkbox for the appropriate pay run.
3. Click Process Job > Validate.
4. In the Confirmation dialog box, click Proceed, and wait for the process to complete.

To validate a pay run from the Pay Run Management tab:

1. Go to Payroll > Pay Run Management.
2. Locate the pay run and click Load.
3. Click Process Job > Validate and wait for the process to complete.

If any warnings or errors are found, the Status indicator at the top of the Payroll screen turns either amber or red, and Dayforce shows the details of each error in the Problems panel.

If validation succeeds, you can commit the pay run. If validation fails, and another user needs to correct the problem, you can unlock the pay run. Once any problems have been resolved, you can either lock the pay run and run the validation process again (recommended in most cases), or you can commit the pay run.

Employees Effective in Multiple Pay Groups

In the event that your pay run has the same employee in multiple pay groups, you might encounter the error "Pay Run has employees effective in multiple pay groups for the period and cannot be processed together."

If this error is shown during validation, there are steps that you or your system administrator can take to allow employees to be in more than one pay group in a pay run.