Types of Checks

In the Checks sub-tab of the Pay Run Management or Data Entry tab, you can manage and issue manual, additional, and (for US organizations) onsite checks. See The Checks Sub-Tab (Data Entry).

When you create a check, you must select one of the following options in the Check Type drop-down list:

• Manual: Manual checks enable you to record checks issued by your organization’s accounts payable department in the application. You can also include any deductions with a manual check. Processing a manual check ensures that amounts paid outside of the application are properly reported and taxes are filed for the amounts paid out on the check.
• For example, an employee has been paid regular earnings in a manual check, with employee taxes, generated earnings, and deductions calculated as if the check is using a Normal check template. To ensure that the amounts paid to the employee are reported in the application, you can record the earning amount in the application as shown below, and click Calculate to select a check template for the application to mimic employee tax, generated earning, and deduction calculations:
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• You can enter the numbers of the manual checks and the dates on which the checks were issued in the check entry grid.
• Note: Employer taxes are automatically calculated and applied based on the earnings and employee taxes on a manual check. You can override these by recording the employer tax and selecting the Replace checkbox.
• Onsite: (US only) Enable you to generate a check (including calculating all taxes and deductions), preview that check, and then print it at your physical location. Onsite checks are useful when you need to immediately issue checks. For example, to make severance payments, commissions, reimbursements, or payroll advances. If available, a printed onsite check will display the employee's accrued entitlement balance in the Other Payroll Information section. Only the current balance from the last regular pay run is displayed. See Print Onsite Checks.
• Note: Onsite checks can only be issued by organizations in the United States.
• Additional: Enable you to generate checks that are processed by the Dayforce Back Office outside of a normal pay run.

In the Checks sub-tab, the application processes each type of check in the pay run to which it is assigned. The type of check being processed is determined by the Check Type field, as shown below:

For example, a payroll administrator must make bonus payments using a separate check. The administrator can set up the bonus earning under Payroll, and in addition to the regular checks that employees receive, a second check is issued to employees who are receiving a bonus.