Third-Party Payments for New Zealand Payees

Payroll Administrator Guide
Version
R2025.2.1
ft:lastEdition
2025-12-01
Third-Party Payments for New Zealand Payees

In the New Zealand Third Party Payments tab in Payroll > Post Commit Management. You can review third-party payment schedules and generate and download third-party payment files for New Zealand payees.

Role feature access: Payroll > Post Commit Management > New Zealand Third Party Payments

When paying third party payees using bank payment files, ensure that you have set a bank account as 'default' on the Legal Entity > Customer Funding Identifiers screen. You cannot generate any third-party payment files without a default bank configured for the legal entity. For more information, see Third Party Payees for New Zealand in Overview of New Zealand Payroll.

The Third Party Payments tab contains the following columns:

  • Select: Checkbox to select one or more payees.
  • Payee: A list, sorted by payee, then by legal entity. Click a legal entity to load the payee schedule. Expand a legal entity to show the pay groups associated with the legal entity.
  • Amount: The total for the payee and the amount for each legal entity associated with the payee.
  • Payee Pay Date: The pay date for the third-party payment.
  • Payment Period: The period covered by the third-party payment.
  • Payee Period Number: The number referencing the payee period.
  • Status: Shows the status of the file submission:
    • Not Ready: The payment period isn’t yet completed, so the Generate option is grayed out for this record.
    • Ready to Generate: The payment period is completed, so the Generate option is available.
    • Generated: The file was generated, so both the Generate and Download options are available.
    • Generation in Progress: The Generate option is grayed out or when you click Generate, you see that the file is already queued for generation.
    • Generation Failed: The file generation job had errors or failed to generate the file. Click View Log in the Errors column to see error details. Click Generate to regenerate the file.
    • Downloaded: The file was already downloaded, and you can generate or download it again as needed.
  • Generated On: Shows the date and timestamp when the file was last generated.
  • Download: Shows the Download icon for the file when the status is Generated or Downloaded.
  • Last Downloaded: Shows the user and timestamp of the last download. When this field is populated, the status shows as Downloaded.

Generate Third Party Payment Files

In the Third Party Payments screen, you can generate separate payment files for each legal entity, payee, and payment period for New Zealand third-party payment processing.

To generate third party payment files:

  1. Go to Payroll > Post Commit Management and click the Third Party Payments tab.
  2. In the Country drop-down list, select New Zealand to show only the New Zealand payees that use the Electronic Funds Transfer (EFT) payment method and have payment amounts for New Zealand pay groups.
  3. Select the appropriate radio button to filter:
    • Payee Pay Date Range: Select one or more selections based on Payee, Date range or Generate Status.
    • Payee Payment Period: Select only one payee from the Payee drop-down list or a selection based on Year, Payee pay period, or Generate status.
  4. Click Apply to show the filter selections. Click Clear to remove the filter selections.
  5. Select the checkboxes for the third-party payees to generate their third party payment files.
  6. Click Generate to store the file in Dayforce and make it available for download. This button is active only when you select one or more records with the Ready to Generate status.

Important: Only click Generate when the payee payment period is completely in the past. When the default payee pay date for this payee payment period is in the past, Dayforce requests you use a new payee pay date for the file.

Note: Businesses that bank with HSBC and are required to use the HSBC NZ BPP bank file format for payment files, must select the checkbox at the legal entity level to generate one file at a time. When you click Generate, a pop-up window prompts for the payment set. Enter a 3-character alphanumeric string, for example, HS1. This string is used in file generation.