New Zealand payees that are associated with deductions are configured in Payroll Setup > Third Party Payees. The details that are defined for a third-party payee record are included in the bank file that Dayforce generates on payroll commit. For general information on configuring third-party payees, see Third Party Payee Configuration.
To configure payees specific to New Zealand employees, in the Payees tab of Payroll Setup > Third Party Payees, select New Zealand in the Operating Country drop-down list.
- In the General section of the payee details the Payee Category drop-down list includes preconfigured options that you can use for KiwiSaver schemes. See KiwiSaver and Superannuation.
- In the Address section, select the New Zealand country code in the Country drop-down list so you can create a third-party payee for New Zealand payees. You can also process payroll and remit payments to third parties without manual adjustments to the payroll data.
- In the Payment Method section, New Zealanders have three methods to choose from in the Method drop-down list: Cheque, Manual Payment, and Direct Debit. When you select an option, the Payment Method section shows the following additional settings, depending on your payment method choice:
| Setting | Description |
|---|---|
| Statement Message | Enter a short memo to show on checks issued to the payee. |
| Payable To |
Enter an override name to show on checks issued to the payee if using a different name configured for the payee. |
| Combine Employees | Select this checkbox to combine all employees who contributed to the total into a single payment to the payee. |
| Combine Earnings and Deductions | Select this checkbox to combine all eligible earnings and deductions into a single payment to the payee. |
| Setting | Description |
|---|---|
| Account Number |
7-digit account number and 2 to 3-digit suffix of the payee bank account. Required. For example, if the New Zealand bank account number is XX-YYYY-ZZZZZZZ-SS, enter ZZZZZZZSS. If the New Zealand bank account number is XX-YYYY-ZZZZZZZ-SSS, enter ZZZZZZZSSS. |
| Bank Branch Code |
A six-digit bank and branch code of the payee bank account. Required. For example, if the New Zealand bank account number is XX-YYYY-ZZZZZZZ-SS, enter XXYYYY. If the New Zealand bank account number is XX-YYYY-ZZZZZZZ-SSS, also enter XXYYYY. |
| Branch name and location | Dayforce auto populates the bank name and location based on the bank branch code provided. |
| Reference | The payment reference, if applicable. Optional/No default. |
| Payee Code | The payee code, if applicable. Optional/No default. |
| Particulars | Additional code details, if applicable. Optional/No default. |
| Payment Frequency |
Required. Payment frequency options are:
Decide how frequently you want the payment for this payee to be processed. It can be independent from your pay run frequencies. |
| Schedule start date |
Required. Decide the very first date of this payee’s payment period. For example, 1 April 2024, and the selected Payment Frequency = Monthly, the first payee payment period will then be 1 April 2024 – 30 April 2024. When the payment file is generated against this payment period, it includes all deductions associated with this payee from pay runs with a pay date in this payment period. Future payee payment periods are auto generated in the same pattern. |
| Default schedule pay date |
Required. Decide the default payee pay date for this payee’s very first payment period. The payee pay date must be beyond the first payee payment period. It is recommended that you choose one day after the first payee payment period end date to allow the most flexibility. For example, the first payee payment period is 1 April 2024 – 30 April 2024. It is recommended to choose 1 May 2024 as the default payee pay date. When the payment file is generated against this payment period, 1 May is used in the payment file as the pay date. If the date the file is generated is after the default payee pay date, Dayforce requests that you use a new pay date. |
| Show Employee Details |
Select this option for the payment file to list each employee who contributed to the total payment. If the employee has a reference number specified for their garnishment record or payroll elections record, the reference number is included in the payment file. This option is only shown when the Payee Category drop-down list is not KiwiSaver Scheme or Superannuation Scheme, and the Method drop-down is Direct Debit Note: For reference numbers specified against a payroll election to be picked up, a parameter must be configured using the third-party payee, and its Reference Code must be ‘Reference’, or ‘Payee Code’, or ‘Particulars’, case sensitive. . |