The USA Year End W-2C Tab

The W-2C tab in USA Year End loads with a toolstrip containing a Year drop-down list and with the Refresh, Cutoff Dates, and Reports buttons, illustrated in the following screenshot:

W-2C tab that shows the toolstrip.

If you specify a year for which W-2C forms have been requested or if the period opens up for a year (after Martin Luther King Jr. Day (the third Monday of January each year)), the toolstrip in the W-2C tab expands to include more options. If there are any existing W-2C requests for the year, the application loads them in a list.

The expanded toolstrip in the W-2C tab in USA Year End contains the following controls:

Toolstrip options in the W-2C tab in USA Year End
Control	Definition
	Click the Year drop-down button to select a year that has payroll results.
	Displayed if there are W-2 entries in the tab. Click the Process Job button to run one of the available background jobs: Regenerate or Commit.
	Click the Refresh icon to refresh the view of the W-2C requests.
	Displayed if there are W-2C entries in the tab. The Favorites drop-down contains the options Save Favorite As Manage Favorites Clear Favorite You can click the Filter button to change what is displayed, then click Save Favorite As to create a favorite, give it a name, and decide whether or not you want the favorite to load by default. Click Manage Favorites to change which favorite loads by default, if any, or to delete favorites.
	Displayed if there are W-2 entries in the tab. Click the Filter button to expand the filter section. Click Add Filter to open a dialog box with four options: Created By Processed Requires Regeneration Sent to DTS Click the Apply Filter, Clear Filter, and Remove Filters buttons to update the list. Click the Reset to Default button to clear all filters.
	Displayed if there are W-2 entries in the tab. Click the W-2C Request drop-down button, and select either the Add, the Edit, or the Delete option to create a W-2C request or to edit or delete existing W-2C requests.
	Displayed if there are W-2 entries in the tab. This drop-down list has the options Selected and All.
	Click the Cutoff Dates button to view the filing and printing cutoff dates for the US for the selected year.
	Click the Reports button to open a dialog box where you can select fixed format reports for year end. Details are available in the topic Run and Audit Year End Reports.

When the list in the W-2C tab is populated, the following columns are available:

Columns in the W-2C requests list
Column	Description
Request	The name given to the request when it was created
Status	The status of the W-2C request
Problems	The number of errors and warnings for the request
Results	The results of the W-2C request
Include Uncommitted	Whether the request was set to include uncommitted off-cycle pay runs
Created By	The ID of the user who created the request
Created On	The date and time that the request was created
Generated By	The ID of the user who generated the request
Generated On	The date and time that the request was generated
Committed By	The ID of the user who committed the request
Sent to DTS On	The date and time that the request was sent to DTS
Comment	Comments entered for the request when it was created or edited
Name Changes	Whether name changes were included as reason for the W-2C request
SSN Changes	Whether Social Security number changes were included as reason for the W-2C request
SEIN Changes	Whether tax authority changes were included as reason for the W-2C request

When you commit W-2C forms by clicking Process Job > Commit, the application shows a dialog box with the following important information that you should consider:

Dayforce Tax Service (DTS) will be filing your Forms W-2C with the Social Security Administration (SSA) and other jurisdictions.
Copies of the Forms W-2C will be sent to DTS on your behalf.
DTS will accept Forms W-2C at any time, but we recommend that you wait until you are confident that all corrections for the year have been made. This will minimize any DTS W-2C filing and amendment fees, in addition to multiple filing with the agency(s).
More information about W-2C and Amendments can be found in the Dayforce QE Packet on support.dayforce.com or by contacting DTS directly.
Reminder: Please print the committed W-2Cs from the application and distribute to the employees. You might use the Employer Copy of W-2C report to mass print if necessary.

The Employee Multi-Employee Selector

The Employee Multi-Employee Selector is located in the dialog box for adding or editing W-2C requests. This selector is available when you are creating a request for W-2C forms to be generated for employees (W-2C Request > Add) or for editing any existing W-2C requests (W-2C Request > Edit). You can use this selector to choose which employees to include in the W-2C request that you are adding or editing.

The selector shows a list of all available employees in the year in the dialog box. You can filter the names in the list by using the default filters Name, Number, Pay Group, Status, and Works At Location, and you can add other filters.

You can select one or more employees in the list of those in the Available Employees section and click Add to move them to the Selected Employees section, or you can click All to move all of the available employees to the Selected Employees section.