Sort Order Preferences

By default, the application sorts entries by the date and time that they were created, with the older entries listed first.

You can manually sort quick entries by clicking the column heading directly in the list.

However, you can use the Order By section of the view panel to set more than one level of sorting. Moreover, you can save your sorting option as a part of a favorite that can be loaded by default each time you open the Quick Entry tab. The ability to define sort order is also useful for when you export the list of quick entries to a CSV file, which is described later in this entry.

When you click Sorting Options in this section, the Sorting Options dialog box opens. By default, no options are displayed in the SELECTED list, which means that the default sorting order (that is, date and time of creation) is in place.

You can use the left and right arrow buttons to move columns to or from the SELECTED list, and you can use the up and down arrow buttons to change the order of the columns in the SELECTED list.

When you add an option to the SELECTED list, the application displays a drop-down list below the Order column, where the Ascending option is selected by default. However, you can select the Descending option, if needed. For example, if you select the Descending option for Employee Name, employees are listed z to a.

In the above example, the user has added two levels of sorting. First, the list of quick entries is ordered alphabetically by the employee's location. Then, quick entries belonging to employees in the same location are ordered alphabetically by employee name. You can add as many sorting levels to the list as needed.

The available options are as follows and are all columns that are available in the list of quick entries:

• Employee Name
• Employee No.
• Edit Set
• Replace
• Code
• Work Location
• Check Template
• PPN
• Project
• Docket

To set sort order in the Quick Entry sub-tab:

1. Go to Payroll > Pay Run Management and load a pay run.
2. Click the Quick Entry sub-tab.
3. Click View to open a panel for adjusting display settings.
4. In the Order By section of the panel, click Sorting Options.
5. In the Sorting Options dialog box, use the left and right arrows to move the columns that you want to include to the SELECTED list.
6. In the SELECTED list use the up and down arrows to adjust the order of the columns.
7. In the SELECTED list, select the Descending option, if needed.
8. Click Select.
9. In the View panel, click Apply.