Report Previous Payroll ID Submissions

Payroll Administrator Guide
Version
R2025.2.1
ft:lastEdition
2025-12-01
Report Previous Payroll ID Submissions

You can check if an old payroll ID value was previously reported to ATO by selecting the Previous Payroll ID Submission run type when you create an off-cycle pay run in Payroll > Pay Run Management. A previous payroll ID is only reported to ATO when a payroll commit triggers an update event, which is in compliance with ATO requirements. It is recommended to use check templates to load employees and enter a positive and negative offsetting transaction for any earning.

To report previous payroll ID submissions:

  1. In the Employment > Employee Properties screen of People, in the Value field, enter the previous payroll ID that was changed to a new number.

    Employee Properties showing old payroll ID

  2. In Payroll > Pay Run Management, go to the latest committed pay run for the employee. Create an adjustment off-cycle by selecting Previous Payroll ID Submission in the Run Type drop-down list and then click Save and Load.

    For the new off-cycle pay run, select the Previous Payroll ID Submission option in the Run Type drop-down list

  3. In the Checks tab, create two manual check entries with two different memo earnings, one with a positive entry and one with a negative entry.

    In the Checks tab, create a positive and a negative memo earning

  4. Calculate the pay run and verify that the STP preview shows the previous employee number.

    STP preview showing the previous employee number
  5. Commit the pay run. The employee properties are end dated for this record.

    The Employee Properties screen with the Old Payroll ID end-dated