When you create an ROE-only off-cycle pay run, you can issue Records of Employment (ROEs). You might do this, for example, if your organization has been restructured and undergoes a mass layoff or termination of employees.
Important: You can’t process ROE requests with Normal off-cycle or Prior Quarter Adjustment off-cycle pay runs.
You can only commit an ROE-only off-cycle pay run if it includes at least one ROE record. This restriction ensures that ROEs are assigned serial numbers in the proper sequence and no gaps exist in the numbering of pay runs.
An ROE off-cycle pay run can include pay entries. These correspond to severance payments, final reimbursements for expenses, vacation time pay outs, and so forth.
Pay that is calculated and disbursed during an off-cycle pay run is included when Dayforce calculates insurable hours for an employee's Record of Employment. Because an employee might have received some pay in an off-cycle pay run, the calculations used to determine insurable hours don’t require a pay calendar, because off-cycle pay runs do not use a pay calendar to disburse wages.
When you record earning quick entries in Payroll, those changes are added to that employee’s insurable hours. The number of hours entered, as well as the amounts paid for those hours, are shown in the box for the current pay period in Block 15 of the employee’s ROE form. See Record of Employment (ROE).
ROE-only off-cycle pay runs have the Record of Employment (ROE) run type configured in their details. See Create Off-Cycle Pay Runs.