Depending on how Dayforce is configured, some of the earnings that you can record as quick entries might represent premiums or other payments that do not have a number of hours associated with them.
Before You Begin: Only earning codes that are configured as premiums can be recorded in the manner described in this topic. Contact your system administrator for more information on which earnings represent premiums.
Unlike regular earnings that are time-driven (for example, where an employee earns $500 for working 25 hours), there some earnings such as shift premiums, overtime premiums, or bonuses, are paid out without adding any hours to employees’ payroll records.
For example, in one pay period an employee works 40 hours, earning regular pay of $1,380, and receives a $500 bonus for good performance. Because the bonus payment was not driven off of hours worked, there is no need to store any hours associated with the earning. With the bonus earning configured as a premium, Dayforce only stores a $500 amount with no associated hours. The entry for the bonus in the Preview tab of the employee slide-out panel only has a $500 value in the Amount column but no hours associated with it:
When you record quick entries for premium earnings, you can specify the dollar amount of the premium by entering a value in the Amount field. In the example above, you can record the $500 bonus by typing 500 in the Amount field.
Premium Earnings with Hour Calculations
Administrators can configure certain premium earnings to allow the amount to be calculated based on hours worked. When you create an entry with these earnings, you can enter a number Hrs. field, and Dayforce calculates a value in the Rate field to populate the Amount field.
Note: Dayforce uses the hours that you enter for calculation purposes only, and it does not save the hours with the entry.
This functionality is useful for premiums that are calculated as the employee’s rate multiplied by an amount of hours, but that do not have any hours associated with them. For example, administrators configured Dayforce so that if employees work more than eight hours, they earn overtime as a separate premium. The overtime premium is worth half (that is, 0.5x) their regular pay rate for the time that earned them overtime. As a result, an employee working a 12 hour shift earns 12 hours of regular pay and four hours of overtime premium pay, which means they are paid time and a half for overtime.
Continuing this example, an employee works forty hours per week and is paid biweekly. This pay period, the employee works four hours of overtime. To record this overtime, you can add two quick entries. In one of the entries, you can add four hours of an overtime earning that uses straight time (that is, regular hourly earnings). In the other entry, you can add four hours of premium overtime pay:
In the employee's earning statement, only the four hours of the overtime earning that uses straight time is counted in the total. The four hours of premium overtime are only displayed for reference (that is, instead of 88 hours, the total hours worked are 84 hours).
Moreover, when you run the Payroll Register Report, the four hours for the premium earning are italicized and there is a footnote to indicate that these hours aren’t factored into net and impound totals: