Payroll Cards

US customers can pay employees immediately using payroll cards. The process is similar to issuing an onsite check.

Before You Begin: Before you begin, you must ensure that the organization is correctly set up to use payroll cards. See Overview of Comdata Payroll Cards.

You enter the details of the payments being disbursed to the payroll card in the Checks sub-tab of Payroll > Data Entry, as you would when entering any other check, except payment is made to a personal payroll card or to an instant issue payroll card by using the Load Payroll Card button, or the Batch Load Payroll Card if you are loading more than one check to a payroll card.

After you have entered the appropriate details, you need to load the payroll card to disburse the payments to the payroll cards.

To load payroll cards: 

1. Go to Payroll > Data Entry and click the Checks sub-tab.
2. Select a check entry. If no entry exists, you must create a one. To create a check entry:
   1. Click Add in the Checks sub-tab.
   2. Select an employee in the Employee Name or Employee No. drop-down list.
   3. Select a different option in the Pay Run field, if needed.
   4. Select Onsite in the Check Type drop-down list.
   5. Select Payroll Card in the Disbursement Method drop-down list.
   6. Select either Off Cycle or Manual Check in the Check Template drop-down list.
   7. Click the Entries link to open the dialog box.
   8. In the Check Entry tab enter the check information (rate, amount, and so on).
   9. Click the Issue Payroll Card tab, select the Issue Payroll Card checkbox, and enter the details for the payroll card.
   10. In the main area of the screen, click Save to save the check entry, which causes the application to display the Load Payroll Card and Batch Load Payroll Card buttons.
3. Click either Load Payroll Card to load a single entry onto a payroll card or Batch Load Payroll Card to load multiple entries. If you click Batch Load Payroll Card, Dayforce prompts you to select which entries you want to load.

After you load payroll cards, you can also auto-void them, similar to how you auto-void checks, provided they aren’t 48 hours old or older. If more than 48 hours elapsed since you loaded a payroll card, or if some or all of the funds that are loaded onto the card were spent,then you cannot auto-void the amount loaded to the payroll card.

See Issue Payroll Cards to Employees in the Dayforce Implementation Guide.