Pay Out Checks

In the Checks tab of Payroll > Data Entry and Payroll > Pay Run Management, you can create checks to pay out employees for time data that is already recorded in WFM in advance of the normal pay date. For example, an employee's time and attendance records contain 20 hours of regular, paid time in the first week of December. This pay period has a pay date of the 17th, but you can pay the employee earlier through a pay out check.

Typical scenarios for issuing pay out checks include paying an employee who is terminated mid pay period, paying an employee early when they are going on vacation, or paying existing retroactive adjustments in advance of regular pay.

When you create a pay out check, it pulls the time-based earnings into the check that would have otherwise been paid when you committed the pay run to which the time data is associated. You can also manually add entries to the check, such as earnings for vacation payout or commission. These earnings are paid in addition to the amount that gets pulled into the check from time data.

You can only create a pay out check by selecting Manual or (US only) Onsite in the Check Type column. You also need to select an option in the Mark As Pay Out column, These column selections are described as follows:

Pay out check types and selections

Column	Selection
Check Type	Manual: This check type is for recording payments in Dayforce that you pay outside of the system, such as checks issued by your accounts receivable department. The application does not automatically calculate deductions, garnishments, employee taxes, or generated earnings on the check. However, in the Check Entry tab of the Entries dialog box, you can click Calculate to open a dialog box where you can calculate these amounts based on a check template. For example, you can select a check template that excludes generated earnings and deductions.
Check Type	(US only) Onsite: This check type is for printing checks through Dayforce at your physical location, or loading payments to payroll cards. The application automatically calculates deductions, garnishments, taxes, and generated earnings on the payment, depending on check template that you assign. For more information, see the following topics: Print Onsite Checks Payroll Cards
Mark as Pay Out	The selection in this column defines which time-based earnings the application pulls into the check: Pay Out To Date: All unpaid time data is included in the pay out check, including time data from the current pay period, retroactive adjustments (changes made to time in previous pay periods), and future time data. For example, you would pay out future time data when the employee is terminated in the current pay period but has time in the next pay period. Current with Retro: Only time data in the current pay period and retroactive adjustments are included. Retro: Only retroactive adjustments are included. Current: Only time data from the current pay period is included. Future: Only time from future pay periods is included.