Pay New Singapore Employees in Off-Cycle Pay Run

In addition to a normal off-cycle pay run, the native Singapore payroll feature also offers an additional off-cycle pay run type to pay new employees who join the organization after the pay period's commit date. The SGP New Hire off-cycle pay run is different from the normal off-cycle pay run in the following ways:

• Automatically filters the employee list based on the hire date that should be within the current pay period
• Excludes employees who are part of the regular pay run in the current pay period, or who are part of another off-cycle pay run (open or committed)
• Set the earnings and deductions you want in the custom check template that you need to create as part of this workflow. Alternatively, you can accept the default setting which includes all of the applicable autopay, payroll elections, and earnings and deductions in the net pay calculations.
• Note: The effective start date of the payroll elections must be the employee's hire date.

When you create a SGP New Hire off-cycle pay run for the first time, you need to create a custom check template that can then be used for future SGP New Hire off-cycle pay runs.

Add New Check Template for SGP New Hire Off-Cycle Pay Run

Before You Begin: Make sure you are familiar with the settings in Payroll Setup > Check Templates. See Check Templates Screen Overview.

To create the custom check template for the SGP New Hire off-cycle pay run:

1. In Payroll Setup > Check Templates, click Add.
2. Enter a name and description.
3. In Reference Code, enter AUTO_GENERATE_NEW_HIRE_EMPLOYEES.
4. Enter a value in the Sequence Order field.
5. (Optional) In the Exclusion Options section, configure the earnings and deductions for this check template as needed. If left blank, all applicable earnings and deductions are included in the net pay calculations.
6. Click Save.

Create a SGP New Hire Off-Cycle Pay Run

The SGP New Hire Offcycle run type option is only enabled when the regular pay run is committed.

To create a SGP New Hire off-cycle pay run:

1. In Payroll > Overview, select the current pay run. Click Off-Cycle Pay Run and click New.
2. In the New Off-Cycle Pay Run dialog, select the SGP New Hire Offcycle run type.
3. Select the check template that you've created for this type of off-cycle pay run.
4. Select a reason for creating this off-cycle pay run.
5. Click Save and Load.