Overview of the Quick Entry Sub-tab

The following is an overview of the Quick Entry sub-tab of the Payroll > Data Entry tab:

You create and manage entries in a single list.
By default, the application displays entries from the pay groups to which you have access in Dayforce and they are sorted by the date that they were created, with the older entries displayed first. Data is displayed from the following pay runs:
- The current pay run that is open.
- The next scheduled pay run.
- Off-cycle pay runs that are open and associated with the current and next pay runs of a pay group.
Any transactions that you create in the Data Entry tab are available when you load the individual pay run in the Pay Run Management tab in Payroll. When a pay run has been committed, the application removes its associated transactions from the Data Entry tab.
When you click Add, the application adds a row to the bottom of the screen and you can enter the details of the entry.
When you save an entry and refresh the screen, it's sorted with the other saved entries.
You can create custom sorting settings and filter which entries are displayed. You can filter a subset of entries without saving your pending changes. Also, the list of quick entries includes all of the available columns by default, but you can customize which columns are displayed. For more information, see the following topics:
- The Filter Button
- Quick Entry Column Views
The application displays a summary panel at the bottom of the screen, which you can click to expand or minimize.
You can resolve quick entries in imported pay runs without having to reimport the pay run. More information is available in the topic Resolve Issues with Quick Entry Imports

Data Entry tab with Quick Entry sub-section displayed.

Button Toolstrip

Buttons in the Quick Entry sub-tab
Button	Description
	Click the Save button to save changes made to pay run entries.
	Click the Refresh button to reload the information in the Quick Entry sub-tab.
	Click the Favorites button to open a menu where you can save your current filter and view settings as a favorite, load an existing favorite, or manage your favorites. See Favorites in the Quick Entry Sub-tab.
	Click the Filter button to open a panel where you can filter the list of entries based on a set of options. See The Filter Button.
	Click the View button to open a panel where you can set which columns are displayed, the order in which entries are sorted, and whether the summary is shown or hidden. See Quick Entry Column Views.
	Click the Add button to add an entry to the list.
	Click the Copy button to create a copy of the one or more entries that you have selected from the list.
	Click the Delete button to expand options for deleting entries that you have selected from the list, or deleting all entries currently filtered on the list.
	Note: If you are working with a ConnectedPay pay group, this setting isn’t available. Click the Sync Pay Changes button to sync pay changes for eligible employees in the pay run. See Sync Auto Pay Retro Pay Changes.
	Click the Problems button to expand the section containing errors, warnings, and information messages for the selected item or pay run.
	Click the Terminated button to manually add employees, whose employment status was terminated in past pay runs, to the pay run.
	Click the Export button to export entries that are currently displayed the list to a CSV file. See Import and Export Items for Multiple Pay Runs.
	Click the Import button to open a menu where you can import entries from a CSV or TSV file, create an import template file, or view a list of past imports that you can filter by date. See Import and Export Items for Multiple Pay Runs.
	Click the Import Status icon to view the status of imports that you have made in the last 24 hours. See Import and Export Items for Multiple Pay Runs.
	Click the Audits button to view information about who has created, edited, or deleted entries. This button appears only in the Quick Entry, Checks, and Adjustments sub-tabs.
	Note: If you are working with a ConnectedPay pay group, this setting isn’t available. Select an entry from the list and click the Balances button to view the associated employee's balances from the Workforce Management module for Dayforce, such as sick days and personal days.
	Note: If you are working with a ConnectedPay pay group, the Taxes column in the Manage Edit Sets dialog box isn’t available. Click the Edit Sets button to load, create, and manage edit sets for the pay run. Edit sets are used to help you record and validate groups of related quick entries. See Edit Sets.

Summary Panel

Note: If you are working with a ConnectedPay pay group, the Taxes section in the Summary panel is unavailable.

When you open the Quick Entry sub-tab, the summary panel at the bottom of the screen is minimized and displays total earnings, deductions, and taxes that are currently displayed in the list, as well as a count of the total number of each type of entry. The Earnings section of the summary includes a column for total hours in addition to dollars (if hours are applicable to the code). In this example, there are five earning entries that total to 200 hours and $4,400:

Summary panel in Quick Entry sub-tab.

The amounts shown in the summary are based on your current filter settings and only count entries that are saved. For example, if you filter quick entries by a specific employee and add an entry for the employee but don’t save it, the summary only counts the employee's saved entries.

You can click the Summary panel to expand it, and the application displays a breakdown of the totals by code. A note at the bottom also reminds you that totals are based on current filter settings:

Expanded Summary panel.

Using the Audits Button

If you have entries in the Quick Entry, Checks, or Adjustments sub-tabs of the Pay Run Management or Data Entry tabs of Payroll, you can view whether an item has been changed. Using the following screenshot as a guide, the process is that you (1) select an entry in the list of entries, then (2) click the Audits button, which opens a panel below the toolstrip and above the list of quick entry, check, or adjustments items (3):

Split screen that displays when you audit quick entries.

Note: The Export button is only displayed in the panel when you are in the Pay Run Management version of the Checks, Adjustments, and Quick Entry tabs, and isn’t available in the Data Entry version of these tabs.

In the list of audit entries, you can see what changes were made to the entry and when. Note that this screenshot from Pay Run Management accurately reflects the functionality of the Audits button in the Quick Entry, Checks, and Adjustments sub-tabs in both the Pay Run Management and Data Entry tabs.

Notes about the Audits panel:

The Type column identifies each audit transaction on the list (for example, check, adjustment, earning, tax).
The Pay Run column is displayed in both Data Entry and Pay Run Management so that you can see which pay run the entry is assigned to as well as when an entry is moved to a different pay run.
In the Checks and Adjustments sub-tabs, you can view the audit transactions for one selected pay entry at a time.
In the Quick Entry sub-tab you can view audit transactions for all of the pay runs that you select. For example, if you select two quick entries from the list, the Audits panel above the list displays the transactions that are associated with the two quick entries.
It isn’t possible to view audit records for deleted entries in the user interface. However, you can export audit records for entries, including deleted entries, to a CSV file. The export functionality is only available for the Pay Run Management versions of the Quick Entry, Adjustments, and Checks sub-tabs and not the Data Entry version of these tabs.