In the list of checks in the Checks sub-tab, you can view and edit existing checks and add new checks with details such as check type and check number. Depending on the type of check you select in the Check Type drop-down list, different tabs can load in the Entries dialog box:
- Check Entry: Displays check entries for the check that you have selected in the list of checks. In the Check Entry tab, you can manage the earning, deduction, garnishment, and tax entries for the selected check.
- Check Level Override: Allows you to define new settings for individual checks. When you define these settings, they override the settings that your administrator has defined for the check template that you assign to the check.
- Issue Payroll Card: (US only)
- Check Preview: (US only)
The List of Checks in the Checks Sub-Tab
By default, the application displays checks from the pay groups to which you have access in Dayforce and they are sorted by the date that they were created, with the older entries displayed first. Data is displayed from the following pay runs:
- The current pay run that is open
- The next scheduled pay run
- Off-cycle pay runs that are open and associated with the current and next pay runs of a pay group
Any transactions that you create in the Data Entry tab are available when you load the individual pay run in the Pay Run Management tab in Payroll. After a pay run has been committed, the application removes its associated transactions from the Data Entry tab.
The application displays a flat list of checks you or other users have added. The list is sorted by employee (alphabetically), then by pay run, and then check type. Checks are grouped together by type. When you add a check, the application adds a blank row at the bottom of the list of checks. When you save, and the employee already has checks in the list, the application sorts the list again so that all of the employee's checks are listed together.
Check Entries
When you select a check from the main part of the screen, and click the Entries link, you can begin adding entries for the check in the Check Entry tab of the Entries dialog box. The application displays entries of all types—earnings, deductions, garnishments, or taxes—in a flat list sorted by type:
To add entries, begin typing in the earning, deduction, garnishment, or tax code that you want to add in the Code field.
Button Toolstrip
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Click Refresh to reload the information in the Checks sub-tab. |
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Click Favorites to open a menu where you can save your current filter and view settings as a favorite, load an existing favorite, or manage your favorites. See Favorites. |
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Click Filter to open a panel where you can filter the list of entries based on a set of filter options. See The Filter Button. |
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Click Add to add a check entry to the list. |
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Click Copy to create a copy of the one or more checks that you have selected from the list. |
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Click Delete and then click Save to delete the check you selected from the list. |
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Click Terminated to manually add a terminated employee to the pay run so that you can create pay entries for them. See Include Terminated Status Employees in Pay Runs (Data Entry). |
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Click Export to export check entries that are currently displayed in the list to a CSV file. See Import and Export Items for Multiple Pay Runs. |
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Click Import to open a menu where you can import entries from a CSV or TSV file, create an import template file, or view a list of past imports that you can filter by date. See Import and Export Items for Multiple Pay Runs. |
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Click Import Status to view the status of imports that you have made in the last 24 hours. See Import and Export Items for Multiple Pay Runs. |
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Click Audits to view information about who has created, edited, or deleted entries. This button appears only in the Quick Entry, Checks, and Adjustments sub-tabs. |
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Select a check from the list and click Balances to view the associated employee's balances from the Workforce Management module for Dayforce, such as sick days and personal days. |
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Select a check and click Move Up or Move Down to change its order among checks of the same type belonging to the employee. For example, an employee has three manual checks. You select the third check in the list and click Move Up to change its order. When you change a check's order, it counts as an edit, and you must save changes. |
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(US only) Select an onsite check that has payroll card defined and click Load Payroll Card to load the payroll card. See Payroll Cards. |
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(US only) Click Batch Load Payroll Card to load more than one onsite check to a payroll card. See Payroll Cards. |
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(US only) Click Print to print an onsite check. See Print Onsite Checks. |
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(US only) Click Batch Print to print more than one onsite check. See Print Onsite Checks. |
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Click Auto Void to void a check. See Void Checks (Data Entry). |
Delete Checks
To delete an item, click Delete in the toolstrip and then select Delete Selection.
The Delete Selection option deletes items that you select from the list. After you select this option and click OK to confirm, the application crosses out items and adds an X to their first column. You need to click Save to complete the deletion.
Using the Audits Button
If you have entries in the Quick Entry, Checks, or Adjustments sub-tabs of the Pay Run Management or Data Entry tabs of Payroll, you can view whether an item has been changed. Using the following screenshot as a guide, the process is that you (1) select an entry in the list of entries, then (2) click the Audits button, which opens a panel below the toolstrip and above the list of quick entry, check, or adjustments items (3):
Note: The Export button is only displayed in the panel when you are in the Pay Run Management version of the Checks, Adjustments, and Quick Entry tabs, and isn’t available in the Data Entry version of these tabs.
In the list of audit entries, you can see what changes were made to the entry and when. Note that this screenshot from Pay Run Management accurately reflects the functionality of the Audits button in the Quick Entry, Checks, and Adjustments sub-tabs in both the Pay Run Management and Data Entry tabs.
Notes about the Audits panel:
- The Type column identifies each audit transaction on the list (for example, check, adjustment, earning, tax).
- The Pay Run column is displayed in both Data Entry and Pay Run Management so that you can see which pay run the entry is assigned to as well as when an entry is moved to a different pay run.
- In the Checks and Adjustments sub-tabs, you can view the audit transactions for one selected pay entry at a time.
- In the Quick Entry sub-tab you can view audit transactions for all of the pay runs that you select. For example, if you select two quick entries from the list, the Audits panel above the list displays the transactions that are associated with the two quick entries.
- It isn’t possible to view audit records for deleted entries in the user interface. However, you can export audit records for entries, including deleted entries, to a CSV file. The export functionality is only available for the Pay Run Management versions of the Quick Entry, Adjustments, and Checks sub-tabs and not the Data Entry version of these tabs.